Sr. Grant Accountant

Job Description

Job Description

We are looking for an experienced Sr. Grant Accountant to support accurate grant billing, financial oversight, and compliance activities for a long-term contract opportunity in Richmond, Virginia. This position plays a key role in maintaining timely invoicing, general ledger reconciliation, strengthening grant monitoring processes, and partnering with internal teams to keep financial records aligned with contract requirements. The ideal candidate brings strong accounting judgment, attention to detail, and the ability to manage multiple grants through reporting, reconciliation, and closeout activities.

Responsibilities:

• Prepare and review grant invoices to ensure charges are accurate, complete, and issued on a consistent monthly schedule.

• Monitor outstanding receivables related to grant funding and follow up as needed to support timely collections.

• Evaluate and improve grant tracking methods by maintaining tools that compare billed amounts against remaining contract balances.

• Develop and refine budget-to-actual reporting to help identify variances and support stronger financial oversight of grant activity.

• Organize and document contract-specific billing and compliance guidelines so grant requirements are clearly tracked and followed.

• Coordinate regularly with program and production teams to confirm spending progress, project status, and invoicing readiness throughout the year.

• Partner with finance leadership during grant closeout to verify general ledger coding, reconcile final costs, and confirm all eligible amounts have been billed.

• Provide interim support for invoice preparation while also reviewing work completed by accounting staff for accuracy and completeness.

• 5+ years of accounting experience, including substantial responsibility for grant accounting and financial reporting.
• Demonstrated knowledge of month-end close processes, journal entries, general ledger activity, and account reconciliation.
• Experience preparing, reviewing, and tracking grant billings with a strong focus on accuracy, compliance, and deadlines.
• Proficiency in balance sheet reconciliation and investigating financial variances across multiple funding sources.
• Hands-on experience using Sage 100 and Microsoft Excel for accounting analysis, reporting, and invoice support.
• Ability to interpret contract terms and translate funding requirements into practical billing and documentation processes.
• Strong organizational and communication skills, with the ability to work effectively across finance and operational teams.