Accounts Payable & Receivable Specialist

Accounts Payable & Receivable Specialist

At D'Amico Hospitality, excellence isn't a slogan it's the standard. We are a nationally recognized, premium hospitality company and the largest event and catering organization in the Twin Cities, known for executing complex, high-profile events with precision, creativity, and consistency. From corporate events and nonprofit galas to weddings and marquee celebrations, our work reflects an unwavering commitment to quality, detail, and execution at scale.

Our passion for excellence isn't just a tagline it's been consistently recognized through industry and regional awards, including:

• Best Catering Company Twin Cities Business (2017, 2018, 20202022, 2025)
• Best Caterer for a Large Wedding Minnesota Bride Magazine (20192025)
• Star Awards Winner International Live Events Association (20192025)
• CATIE Awards Winner Best Action Station (2024) and Best Catered Event (2025)

What You'll Do

The Accounts Payable & Receivable Specialist supports the effectiveness and efficiency of the Accounting Department by managing both accounts payable and accounts receivable functions. This role is responsible for ensuring timely vendor payments, accurate customer invoicing and collections, and maintaining accurate financial records. This position requires strong attention to detail, organization, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. The role will primarily focus on Accounts Receivable responsibilities, while also supporting Accounts Payable functions as needed.

Key responsibilities include:

• Post customer payments by recording cash, check, ACH, and credit card transactions.
• Assist with customer invoicing and billing processes.
• Maintain customer accounts and make account adjustments as directed.
• Research and resolve account discrepancies by working collaboratively with customers and internal departments.
• Assist with collections efforts by reviewing customer payment history, following up on outstanding balances, and partnering with Event Planners and Operations as needed.
• Maintain accurate accounts receivable records and supporting documentation.
• Prepare receivable summaries, reports, and other accounting documentation as requested by the Controller.
• Assist with pulling sales booking reports and preparing commission documentation for bi-weekly payroll processing.
• Review, verify, and process vendor invoices and expense reports.
• Ensure proper approvals, coding, supporting documentation, and sales tax calculations are completed prior to payment processing.
• Enter invoice data into the accounting system and assist with preparing and processing vendor payments.
• Reconcile vendor statements, research discrepancies, and respond to vendor inquiries in a professional and timely manner.
• Verify W-9 and FEIN information and assist with year-end 1099 processing.
• Maintain organized paper and electronic vendor files and accounting records.
• Maintain accurate paper and electronic accounting records in accordance with Company record retention policies.
• Provide supporting documentation for audits and year-end accounting processes.
• Protect the Company's interests by maintaining strict confidentiality of financial and employee information.
• Assist with clerical and administrative responsibilities, including filing, scanning, copying, data entry, and phone communication.
• Develop and maintain organized filing and tracking systems to improve department efficiency.
• Immediately notify the Controller or ownership of any suspected financial irregularities or concerns.
• Perform additional duties as assigned in a professional and timely manner.

Compensation and benefits packages including 401k savings plan, Health, Dental, Vision, and Life Insurance*, FSA and HSA options, employee discounts, and paid time off.*Health insurance benefits may be subject to eligibility requirements. To Apply: If you are interested in this position and believe you have the qualifications and passion to excel as an Accounts Payable & Receivable Specialist, please submit your resume, cover letter, and any relevant supporting documents. Please note that only shortlisted candidates will be contacted for further steps in the selection process. We appreciate your interest in joining our team at D'Amico Hospitality.