Sr Administrative Assistant

Sr Administrative Assistant

The Senior Administrative Assistant serves as a trusted business partner to Directors and Senior Directors, driving operational excellence through proactive administrative support, strategic calendar and travel management, executive communications, and high-impact meeting and event coordination. This role goes beyond traditional administrative responsibilities by anticipating leadership needs, managing complex projects, streamlining processes, and serving as a key contributor to team effectiveness in a fast-paced, evolving environment. The ideal candidate is a highly organized and tech-savvy professional with strong business acumen, exceptional communication skills, and the ability to leverage modern productivity tools, reporting automation, and AI-enabled technologies to enhance efficiency and support decision-making. Success in this role requires adaptability, attention to detail, sound judgment, and a proactive mindset focused on continuous improvement and delivering an exceptional leadership support experience.

This position is Hybrid, requiring a minimum of 2-3 days per week in the office, with the possibility of additional in-office time based on business needs. You will report to a Manager, Administrative Services.

You Will:

• Respond to requests by asking probing questions, gathering and providing information.
• Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, and providing on-site meeting support.
• Schedule and manage business travel logistics and ensure leader has necessary documentation for travel (Domestic/international).
• Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management. Task and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, takeaways, recording audio when necessary, facilitating online questions from participants during meetings, troubleshooting technical and logistical issues, and organizing follow up activities.
• Effectively manage leaders' time using strategic and proactive calendar management.
• Support leadership in planning and distributing team member and leader communications.
• Prepare personnel, purchasing and other administrative forms for the leadership teams and forward for approval and processing.
• Train and provide backup support for other Administrative Business Partners as needed.
• Support the onboarding and departure process for department team members.
• Demonstrate a thorough understanding of the department and appropriate Company policies, procedures and operations.
• Participate in department projects and tasks including but not limited to training and team meetings.
• Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities.
• Work in a change environment where quality improvement and organizational refinement is ongoing. This position requires flexibility and the ability to adapt to evolving business needs.

You Have:

• High School diploma or equivalent
• 1+ years of administrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LucidChart.
• Experience communicating essential information concisely, both in writing and verbally.
• The ability to proofread documents for correct grammar, spelling and punctuation.
• The ability to learn multiple software programs.
• Reporting automation tools experience is helpful.
• A proactive approach with the initiative to anticipate needs and take ownership of responsibilities.
• Attention to detail, ensuring accuracy in all tasks.
• A problem-solving mindset, with the ability to adapt and respond effectively to challenges.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace. We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment.