Facility Coordinator

Facility Coordinator - JLL

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

• This Facility Coordinator position serves as a vital operational link between property management, facility operations, and client services. As part of JLL's facility management team, you'll provide comprehensive support in managing day-to-day property operations, coordinating vendor services, and ensuring seamless facility performance. Your role directly contributes to JLL's commitment to delivering exceptional workplace experiences by maintaining operational excellence, fostering strong client relationships, and supporting the tactical execution of facility management objectives. This hands-on position offers the opportunity to develop broad facility management expertise while making a tangible impact on daily operations.

What your day-to-day will look like:

• Support workplace experience initiatives, employee engagement activities, and internal events by coordinating logistics, vendors, meeting spaces, and catering.
• Serve as a key oversight for workplace services, including reception, mail operations, meetings and events support, cleaning, waste and recycling, and food services.
• Monitor office equipment, supplies, conference rooms, and shared spaces to ensure a high-quality workplace experience.
• Act as liaison for meeting room technology and audiovisual issues, helping ensure a reliable hybrid meeting experience.
• Manage facilities service requests, track completion, and follow up to ensure service levels are met.
• Coordinate and oversee vendor performance, including routine meetings, issue resolution, and continuous improvement initiatives.
• Support health, safety, and emergency preparedness programs, including participation in drills, safety inspections, and compliance activities.
• Assist with purchase orders, budget tracking, invoice processing, and reporting related to facilities operations and workplace services.
• Coordinate workplace and facilities-related projects, including scheduling, communications, and implementation support.
• Build strong relationships with employees, visitors, vendors, and business stakeholders to promote an engaging and service-focused workplace environment.
• Provide visitor and traveler support, including local site information, transportation, hotel, and workplace resources.

Required Qualifications:

• 2+ years of experience in Facility or Property Administration.
• High school diploma or GED.
• Proficiency in Microsoft Excel with the ability to customize administrative reports and manage data effectively.
• Superior customer service skills with a client-focused orientation.
• Strong written and verbal communication skills to interact professionally with clients, vendors, and team members.

Preferred Qualifications:

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook) and other relevant business applications.
• Demonstrated ability to plan and manage work effectively under time constraints.
• Strong multitasking capabilities with the ability to work independently without direct supervision.
• Excellent organizational skills with a collaborative working style.
• Experience using Computerized Maintenance Management Systems (CMMS) for work order tracking and facility management

Schedule: Onsite, M-F, 8:00AM-4:30PM

Location: Florham Park, NJ

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

54,000.00 79,600.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site Florham Park, NJ

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay