Front Office Secretary

Job Description

Job Description

CSA School District is seeking a Front Office Secretary to join an outstanding, hardworking team at CSA’s Elementary campus in Hartland, MI.

Why choose CSA District?

Charyl Stockwell Academy (CSA) District is a public school academy that serves approximately 1,250 students Kindergarten through High School. Since opening its doors in 1996, the CSA District has received the earned distinction as a School of Excellence due to its academic achievement, and is ranked in the top 10% of all public schools in the state of Michigan. Holding high expectations for academic performance and strong character, the CSA District is a highly competitive and desired school of choice in Livingston County. The student population of the CSA District reflects small, balanced mixed-ability classrooms, including students that are academically gifted.

Job Summary

We are seeking a friendly and dedicated School Secretary to join our team. The School Secretary serves as a vital administrative support staff member within the school. This role requires exceptional organizational skills, strong communication abilities, and a positive demeanor, serving as the first point of contact for students, parents, and visitors. The School Secretary will manage daily office operations, maintain records, facilitate communication, and support the overall functioning of the school environment.

Responsiblilites

Essential Duties:

• Perform clerical duties including answering phones, responding to emails, and managing correspondence.

• Maintain organized filing systems for student records, staff documents, and administrative materials.

• Assist in scheduling appointments, meetings, and events for school personnel.

• Greet and assist students, parents, and visitors in a courteous and professional manner.

• Provide information regarding school policies, procedures, and programs.

• Manage student check-in and check-out processes, ensuring safety and compliance with school protocols.

• Maintain accurate attendance records and process absenteeism documentation.

• Prepare and distribute reports as needed, including enrollment statistics and performance metrics.

• Assist in the preparation of documents for school meetings and reports.

• Support the management of school funds, including receipt of payments, tracking expenses, and maintaining financial records.

• Assist in processing purchase orders and requisitions for school supplies and materials.

• Maintain and update health records, including immunization information and emergency contact details.

• Assist in the implementation of emergency protocols and safety procedures within the school.

• Assist with office operations, including maintaining documents and procedures.

• Effectively communicate with students, staff, and parents.

• Work independently and with others to fulfill school goals and objectives.

• Regular and predictable attendance.

Cognitive Demands:

• Recall and abide by school policy and support school culture and goals

• Be able to think logically and abstractly to solve problems

• Provide outstanding written and oral communication

Physical Demands:

• Occasionally lift and/or move objects weighing up to 25 pounds

• Stand and walk frequently

• Withstand all demands presented by outside weather conditions at any time of the year

• Withstand a moderate noise level

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree in office administration or related field preferred.

• Previous experience in an administrative role, preferably in an educational setting.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., copiers, fax machines).

• Excellent written and verbal communication skills.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Friendly and approachable demeanor, with strong interpersonal skills.

Company Benefits:

• Health Insurance: Medical, Vision, & Dental Plans

• 4% 401(k) company contribution

• 4% 401(k) company match

• Life, ADD, STD, LTD 100% paid by the employer

• Voluntary Plans Available

For more information about CSA, visit their website at

CS Partners/Partner Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, genetic information, military or veteran status, sexual orientation and gender identity or expression, marital status, familial status, height, weight, or any other protected status under federal, state or local laws .