Title III Coordinator

Job Description

Job Description

PURPOSE:

The Title III Coordinator provides administrative and programmatic support to the Title III office, including coordinating and administering all Title II grant-funded activities, monitoring project activities and compliance tracking. Other responsibilities include training, process improvement, assisting with preparing Annual Performance Reports and grant applications, and ensuring compliance with federal regulations. This position provides direct support to the Senior Director of Sponsored Programs, Title III, and Project Directors and serves as a liaison between internal stakeholders and grant activity leaders to ensure efficient and effective implementation of Title II program activities.

ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES:

• Coordinate and monitor all Title III grant-funded initiatives to ensure compliance with federal regulations and institutional guidance.
• Coordinate scheduling and travel arrangements for Title III Professional Development and track expenditures.
• Maintain organized travel and financial records to support accurate reporting.
• Draft routine correspondence, edit and format official communications, reports, and presentations.
• Provide administrative and procedural support to Title III Project Directors to promote compliance with federal regulations and institutional policies.
• Review project documentation and progress reports to monitor performance and assist in meeting program goals.
• Work with Project Directors to develop measurable objectives and performance indicators that align with federal guidelines.
• Design and deliver training and resources to strengthen understanding of Title III processes and compliance requirements.
• Collect, verify, and compile quarterly reports and update objectives and performance measures from Project Directors for institutional and federal reporting and assist with annual performance reports.
• Prepare reports and support materials for the Senior Director of Title III during audits and grant compliance review.
• Draft and compile materials for federal submissions, including Annual Performance Reports and Title III grant applications.
• Track project activities and outcomes to support accurate reporting and performance evaluations.
• Monitor and stays informed of changes in federal grant policies and requirements affecting Title III operations.
• Build and maintain positive working relationships with Title III staff, faculty, and administrators to support collaboration and program success.
• Performs other duties as assigned.
• Assumes additional responsibilities and performs special projects as needed or requested.
• Exhibits student-centeredness in the performance of all job duties.
• Treats all others with respect, understands the impact of culture/background on the behavior of others, respects differences among the Lincoln community and demonstrates inclusive behavior.
• Anticipates, listens to, understands, and responds to customer's needs.
• Delivers work products and services to customers in a way that reflects positively upon the department and the University.

KNOWLEDGE, SKILLS, & ABILITIES:

• Potential to work effectively with the culture and values of Lincoln University and able to work comfortably within a diverse and shared services organizational model.
• Extensive broad-based knowledge of principles, practices, techniques of oral and written communications and interpersonal skills to determine the most effective method to present persuasive proposals to potential funding sources.
• Knowledge of federal research funding agencies and their associated guidelines.
• Strong writing, planning, organizational, and management skills.
• Strong communication skills include the ability to write and speak persuasively about the university.
• Strong ability to prioritize multiple projects, meeting strict deadlines, while maintaining strong attention to detail.
• Excellent knowledge and experience of computer applications such as word processing, excel, electronic data tracking, internet, websites, Facebook, etc.
• Flexibility and initiative with the ability to work independently as well as in a team environment.
• Ability to understand a variety of research disciplines, gained through experience and/or training or an openness to learning new disciplines to best assist faculty and staff.
• Knowledge of budgets and financial management for grants.

QUALIFICATIONS:

• Bachelor's degree, three or more years of experience in project management, program oversight, grant administration, or directly related/similar experience.

PREFERRED QUALIFICATIONS:

• 5 years of experience in grants, sponsored programs, or Title III. Professional experience in an environment, such as a university or non-profit agency.

PHYSICAL DEMANDS:

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift 25 lbs.

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.