Administrative Assistant III

Job Description This position is responsible for providing a wide range of administrative and managerial support, including calendar management, coordination of business meetings, and preparation of reports and data analysis. Job Profile Tasks/Responsibilities Perform general office support tasks associated with onsite location. Assist with department communications, including taking calls, responding to emails, and interfacing with external and internal guests. Maintain an organized filing system of paper and electronic documents. Record meeting minutes from meetings. Conserve department leadership’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; reviewing quality-related documents for accuracy and compliance; initiating telecommunications. Perform correspondence, PowerPoint presentations, senior level meeting agendas, internal and external email communication. Coordinate and set up catering and meal service for office meetings, team events, and company functions to ensure a seamless experience. Assist in information gathering by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Compile expense reports and maintain expense tracker spreadsheet as requested. Suggest more efficient ways to run the office and troubleshoot malfunctions. Uphold a strict level of confidentiality. Maintain professional demeanor and behavior at all times in all forms of communication. Execute the core tasks and responsibilities, listed in the Job Profile Tasks/Responsibilities section of this document, under minimal guided supervision. Maintain flexibility with work hours to support after-hours events, special projects, and evolving business needs. Perform other duties as assigned by manager. Job Profile Minimum Qualifications High School Diploma required. Typically, five years of experience required. Proficiency using Microsoft Office Tools (Word, Excel, PowerPoint, Outlook). Project coordination experience. Location 530 Gaither Road, Rockville, MD Work Site Expectations 5 days in office Travel Expectations 5% Hours Standard office hours are 8:00 am ET to 5:00 pm ET, Monday – Friday Compensation Salary range for this position is $24.00/hr to $34.00/hr. Position Job Classification Full time – Non-Exempt Benefits Robust benefits package includes a 401(k) plan with employer match, medical/dental/vision insurance, life and disability insurance, paid time off, and a tuition reimbursement/professional development policy. Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work. Right To Work Link: If you have the right to work, don’t let anyone take it away (e-verify.gov) E-Verify Participation Link: E-Verify Participation Poster English and Spanish #J-18808-Ljbffr