Secretary (OA)

Secretary (OA)

The incumbent will serve as a Secretary (OA), with responsibility for coordinating all office administrative and secretarial procedures and provides direction for all clerical duties assigned to the office in support of the Assoc. Dir. Patient Care Services/Nurse Executive/ADPCS, VA Fresno Healthcare System in Fresno, California.

Responsibilities include:

• Exercises exclusive control over Nurse Executive/ADPCS's calendar with complete authority for notifying appropriate staff of needed information and recommendations necessary for the meetings.
• Direct contact with officials of the Central Office, Regional Office, University of California, San Francisco and local military officials, VSO's, Congressional offices, and community leaders which also frequently entail comprehensive fact-finding, management of activities, and coordination of schedules.
• Provide support to personnel visiting the facility, providing the visitor with a trip pack, makes recommendations for lodging and provides map, instructions, and details as required.
• Screens calls and visitors to the Executive Leadership Office supporting and providing assistance and refers others to the appropriate staff member within or outside of the office.
• Develops spreadsheets, graphs, and presentations to assist in displaying information and compiles reports, plans, and studies for publication to a broad audience.
• Arranges events, planning conferences and meetings to include obtaining a venue while ensuring that the venue meets the needs of the event, conference and/or meeting and follows all guidelines and ensures that the appropriate personnel are invited and that all logistics is handled in advance.
• Duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others.

Promotion Potential: The selectee may be promoted to the full performance level (GS-08) without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: 8:00AM-4:30PM (Monday-Friday)

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA) / PD01199O

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized