Administrative Analyst

Employment Status:


Full time (29-40 Hrs)

Type of Employment:


Staff

# of openings:


1

Location:


Henderson State University

Proposed Salary Range:


$31,000.00

Closing:


Please note: All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

Position Summary:

Responsible for managing the Nursing Department office activities: prepares reports, maintains data and budget for grant compliance, assists in budget preparation and monitors budget throughout the budget cycle, schedules and manages student workers, ensures timely processing for purchase orders and procedural forms, assists in the nursing program admissions process by maintaining all pertinent paperwork and compiling reports for faculty evaluation of candidates, provides clerical and communication coordination services for the Nursing Department in various job functions as delegated. Core work functions are completed by performing the following duties and other duties as directed.

Duties & Responsibilities:

New Admissions:

• Creates a database for received applications to align with admission criteria.
• Works closely with the Department Chair and Prelicensure Program Director to ensure applicant files are complete and up to date based on student file checklist.
• Evaluates retail sources and prepares informational flyers for new nursing students' equipment and uniforms.
• Compiles new student orientation resources

Management S upport for the Department of Nursing:

• Orients new nursing faculty and staff to the nursing office systems. Completes travel and reimbursement forms.
• Assists with departmental ceremonies.
• Coordinates meetings, agendas, facilities, and minutes. Maintains archives for accreditation surveys.
• Supervises student tutors and workers.
• Maintains spreadsheets of data for grant reporting. Oversees student workers' scheduling and availability.
• Establishes, maintains, and monitors equipment inventory by processing and tagging new equipment, verifying physical inventory, and balancing monthly print-outs of inventory against records.

Budget C oordination:

• Monitors revenues and expenses
• Prepares monthly expense sheets.
• Coordinates supply ordering and receipt.
• Verifies, analyzes, and reconciles expenditures and costs and collects and compiles budget data upon request.

Marketing and P ublic I nformation:

• Monitors marketing materials and supplies to ensure available for walk-ins.
• Conducts nursing building tours.
• Responds to program information requests.
• Maintains databases including student records, alumni, syllabi, surveys, and contracts.

Clinical A gency C oordination:

• Initiates and maintains clinical agency contracts and annual renewals.
• Assists with the preparation of reports.
• Compiles statistics for regulatory and accreditation reports.
• Manages correspondence and mail.
• Maintains various lists/rosters of community stakeholders.

Facilities and Security:

• Maintains inventory of office supplies and equipment.
• Coordinates building maintenance and copier services.
• Oversees student and faculty access codes.
• Monitors security systems.

Knowledge/Skills/Abilities:

Ability to apply common sense understanding, communicate effectively, and perform physical job requirements including lifting up to 25 pounds.

General Days/Hours:

Monday - Friday, 8:00 a.m. - 5:00 p.m.
Additional hours as requested.
Regular and reliable attendance required.

Other:

Quality & Performance Expectations:

Demonstrates accuracy, teamwork, initiative, adaptability, sound judgment, cost consciousness, cooperation, dependability, safety awareness, and confidentiality.

Minimum Qualifications:

Two-year degree from a college or technical school; one-year related experience and/or training; or equivalent combination of education and experience.

E-Verify Participation Notice:

E-Verify Right to Work: