Payroll Coordinator

Payroll Coordinator

In this position, strong skills in Microsoft Excel, payroll systems, data analysis, and financial recordkeeping are critical. The successful candidate must be able to process large volumes of payroll data accurately, identify and resolve discrepancies, meet strict payroll and reporting deadlines, maintain confidentiality, and communicate effectively with employees, administrators, and external agencies.

Candidates advancing in the selection process should expect to complete pre-employment assessments measuring accuracy, analytical ability, computer proficiency, and skills necessary for successful performance in a data-intensive position.

Qualifications: Associate's degree, bachelor's degree, specialized training, or equivalent experience in accounting, business, finance, payroll administration, or a related field preferred. Experience with payroll processing, accounting, bookkeeping, governmental finance, or school district fiscal operations preferred. Demonstrated ability to analyze, organize, and maintain accurate financial and payroll records. Strong organizational, problem-solving, communication, and customer service skills. Ability to manage multiple deadlines while maintaining a high level of accuracy, confidentiality, and attention to detail. Demonstrated proficiency with computer applications, payroll systems, spreadsheets, Microsoft Excel, and Microsoft Office applications. Ability to interpret and apply payroll regulations, reporting requirements, Board policies, and negotiated agreements. Ability to work collaboratively with employees, administrators, governmental agencies, and external organizations. Ability to learn and apply changing payroll, retirement, tax, and regulatory requirements. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Job Goal: To contribute to the efficient operation of the Treasurer's Office through the accurate and timely processing of payroll, maintenance of payroll records, compliance with applicable reporting requirements, and professional support of district employees regarding payroll-related matters.

Duties and Responsibilities: Process all district payrolls accurately and timely in accordance with established payroll schedules. Calculate and process employee compensation, including regular wages, overtime, and other approved compensation. Maintain payroll records, employee earnings records, tax withholdings, direct deposits, and authorized deductions. Review payroll data for accuracy and compliance with negotiated agreements, Board policies, and applicable regulations. Maintain employee attendance, leave, and absence records. Process payroll adjustments, corrections, and retroactive payments as necessary. Enter and maintain employee payroll information, including new hires, salary adjustments, position changes, transfers, resignations, and retirements. Prepare and submit payroll-related reports required by federal, state, and local agencies. Serve as the district liaison for State Teachers Retirement System (STRS) and School Employees Retirement System (SERS) payroll reporting. Prepare annual payroll reporting documents, including W-2 forms and related tax reporting. Process and maintain payroll deductions, garnishments, child support orders, tax levies, and other authorized withholdings. Reconcile payroll records and reports to ensure accuracy and completeness. Assist with payroll audits and provide supporting documentation as requested. Generate payroll, labor distribution, and related fiscal reports as requested. Maintain personnel and payroll records in accordance with records retention requirements. Respond to employee payroll inquiries and provide professional customer service regarding payroll matters. Maintain confidentiality of employee and district financial information. Participate in professional development activities to remain current with payroll regulations, reporting requirements, and industry best practices. Maintain regular attendance. Perform other duties as assigned by the Treasurer/CFO or designee.

Physical Demands: Work is primarily performed in an office environment. Requires prolonged periods of sitting, computer use, and data entry. Requires use of hands and fingers for keyboarding and operation of office equipment. Requires the ability to communicate effectively in person, by telephone, and through electronic communication. Occasional lifting, carrying, or moving of materials weighing up to 25 pounds.

Work Environment: Work is performed primarily in an office setting with regular interaction with employees, administrators, vendors, and governmental agencies. Requires adherence to strict payroll processing timelines and reporting deadlines. May require attendance at meetings, training, or professional development activities outside the normal workday. Work involves handling confidential employee and financial information.

Terms of Employment: 260 Day Contract. Salary and work year to be established by the Board. Evaluation Performance of this job will be evaluated in accordance with the provisions of the Board's policy on evaluation of support services personnel.