Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping workstreams organized, communicating effectively with internal and external contacts, and ensuring administrative tasks are completed accurately. The role requires strong multitasking skills, comfort with standard office software, and a proactive approach to scheduling, correspondence, and record maintenance. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].

Responsibilities:

• Manage front-office administrative activities by coordinating schedules, organizing calendars, and arranging appointments to keep daily operations running smoothly.

• Handle incoming and outgoing phone communication in a clear and courteous manner, directing inquiries, relaying messages, and providing timely follow-up when needed.

• Prepare, update, and maintain records through accurate data entry while ensuring information is organized and easy to retrieve.

• Draft, review, and respond to email correspondence with care and attention to detail.

• Create and format business documents, reports, spreadsheets, and presentations using Microsoft Word, Excel, PowerPoint, and Outlook.

• Support team members with general office tasks such as document preparation, file management, and meeting coordination.

• Monitor administrative priorities and adjust to changing needs while maintaining accuracy and responsiveness in a fast-paced environment.

• Previous experience in an administrative, office support, or related coordination role.
• Ability to manage inbound and outbound calls with clear, courteous, and attentive communication.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience handling email communication and scheduling appointments in a detail-focused setting.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Reliable interpersonal skills and a proactive attitude toward supporting office operations.