Receptionist

ReceptionistThe Receptionist plans and delivers a wide range of administrative and front desk services to support employees and visitors while overseeing the presentation and day-to-day operations of a professional corporate office in Tampa. This role serves as the face of the office, ensuring a polished, welcoming environment and providing reliable support to leadership and the broader team.ResponsibilitiesWelcome visitors to the office in a professional, courteous manner and validate parking cards when applicable.Maintain office security by following established procedures, ensuring visitors are signed in and issued proper badges.Distribute incoming mail and manage all incoming and outgoing mail and packages with carriers.Ensure the tidiness and professional appearance of meeting rooms, mail room, breakroom, reception area, and other office spaces.Conduct regular safety walks throughout the office to help maintain a safe and orderly environment.Report maintenance issues within the office suite by logging repair requests with property management in a timely manner.Perform office services functions by monitoring office supply inventory levels, placing new orders, and verifying related invoices.Ensure office equipment is properly maintained and that applicable leases are negotiated and renewed on schedule.Provide support to the HR team, which may include preparing information in Excel or Word documents, ordering business cards, and arranging employee name plates.Manage offsite employee parking arrangements as well as changes related to building parking.Support the leadership team with calendar management, including scheduling meetings, coordinating conference room usage, and handling document requests.Coordinate and support on-site meetings by arranging catering, supplies, and other logistical needs.Represent the office professionally with visitors, vendors, delivery personnel, and employees at all levels of the organization.Maintain a calm, organized front desk presence that contributes to a low-stress, efficient office environment.Essential SkillsStrong professional communication skills, with the ability to provide clear, concise information and represent the office with executive presence.Customer service–oriented mindset with strong listening skills and a friendly, welcoming demeanor.Experience working in a front desk or receptionist role, including greeting guests, managing visitor flow, and handling office coordination.Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.Comfort using Outlook for calendar management, including scheduling meetings and coordinating conference room logistics.Solid organizational skills with the ability to manage multiple tasks, maintain order, and support a professional office environment.Interpersonal skills that support positive interactions with visitors, vendors, delivery personnel, and employees at all levels.Additional Skills & QualificationsExperience ordering office supplies and catering and verifying related invoices.Ability to maintain office equipment and coordinate with property management for repairs and lease renewals.Comfort preparing basic documents and information in Excel and Word.Confidence and poise in serving as the face of the office and interacting regularly with leadership and management.Interest in a long-term, stable receptionist role with opportunities to grow within a professional front desk environment.ScheduleThe schedule is a stable 32-hour workweek with no Fridays, supporting strong work-life balance.Job Type & LocationThis is a Contract position based out of Tampa, FL.Pay and BenefitsThe pay range for this position is $25.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan – Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Tampa, FL.Application DeadlineThis position is anticipated to close on Oct 1, 2026.