MAINTENANCE WAREHOUSE SUPERVISOR

Maintenance Warehouse Supervisor

Reports to: Director of Facilities

Pay Grade: 11

Dept./School: Facilities

Days: 247

Supervises: Assist Facilities director in supervising the daily operation of the Maintenance Warehouse.

Primary Purpose:

Oversee daily maintenance warehouse operations, including purchasing, inventory control, accounts payable duties, and coordination of warehouse personnel, to ensure materials, equipment, and supplies are available to support district maintenance and custodial operations.

Qualifications:

Education/Certification:

• High school diploma or GED
• Valid Texas driver's license

Special Knowledge/Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to perform multiple tasks simultaneously.
• Knowledge of computerized inventory and material handling systems.
• Ability to monitor processes and create/implement procedures as needed.

Experience:

Ten (10) Years of experience in maintenance operations or warehouse operations with background in material handling, purchasing and stock control.

Major Responsibilities and Duties:

Budget and Purchasing:

• Administration of Maintenance budget based on operational and documented inventory needs to ensure operations are cost effective and district funds are managed wisely.
• Initiate purchase orders for contracted services, special projects, equipment and supplies according to district purchasing procedures.
• Direct/Assist Foremen where to obtain material/equipment quote using district approved vendors and Purchasing contracts.
• Prepare purchase requisitions and track purchase orders.
• Place all orders for the maintenance department in accordance with district purchasing procedures.
• Serve as the warehouse's primary contact for vendors, Purchasing, accounts payable and maintenance staff.

Service Requests:

• Monitor operation of district work order system and communicate problems to district technology department.
• Create, update, and close maintenance and custodial work orders as assigned.

Inventory:

• Oversee receipt of all incoming materials.
• Verify billing accuracy of incoming materials against invoices and purchase orders.
• Load and unload delivery trucks as needed.
• Unpack shipments and ensure items and quantities are received according to purchase orders
• Inspect received items for damage.
• Maintain up to date logs of district maintenance equipment parts with associated inventory item number.
• Monitor inventory stock levels to ensure items are always available.
• Ensure proper assignment, labeling and location of warehouse items.
• Compile and maintain inventory records, reports and other documents as required.
• Coordinate materials pickup and deliveries.

Accounts Payable:

• Process maintenance and custodial invoices for payment according to district procedures.
• Reconcile vendor statements and resolve invoice and purchase order discrepancies.

Supervisory Responsibilities:

• Supervise warehouse personnel.
• Assist in the interviewing and hiring of maintenance warehouse personnel.
• Train warehouse personnel in the use of district systems, technology, and procedures.
• Assist the Director of Facilities in investigating and addressing warehouse-related concerns and complaints.
• Perform the duties of the assistant warehouse supervisor and warehouse attendant as necessary.
• Other duties as assigned

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Frequent districtwide and statewide travel; occasional prolonged or irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.