Administrative Assistant

Job Description

Job Description

Job Title: Administrative Support

Location: Jamaica Plain, MA

Duration: Temp to hire - 3 months

Pay Range: $28.98/hr (W2)

 

The schedule is Monday to Friday, 9:00 a.m. to 5:00 p.m., with a 30-minute unpaid break. All candidates must be available upon submission.

 

Job Description

We are seeking an Administrative Support professional to join our team at 170 Morton Street, Jamaica Plain. The role will provide administrative support to ensure efficient office operations, supporting managers and employees through tasks related to organization and communication.

 

Responsibilities:

• Provide administrative support to the Supervisor and staff, including processing incoming and outgoing mail, internal correspondence, and faxes.
• Manage administrative telephone calls by screening, redirecting, and recording messages to facilitate communication.
• Coordinate meetings, reserve rooms, and notify participants of date, time, and location.
• Track appointments and reappointments, schedule meetings, record minutes in approved format, distribute approved minutes, and maintain permanent records.
• Comply with Open Meeting Law when setting schedules and agendas.
• Update agency organizational charts periodically.
• Respond to information requests by reviewing needs, identifying appropriate staff to gather details, developing responses within timelines, and keeping leadership apprised of progress.
• Act as liaison between the Senior Supervisor and hospital department staff.
• Ensure day-to-day operations are completed with timeliness and efficiency, address areas of concern, and maintain support coverage.
• Prepare general reports, maintain accurate records, and prepare and use charts, graphs, and tables.
• Gather information by questioning individuals and examining records and documents.
• Ensure adherence to procedures and practices for secretarial and administrative services.

Required Skills & Qualifications:

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organization and scheduling skills with attention to detail and recordkeeping.
• Clear written and verbal communication with the ability to take and format minutes.
• Experience coordinating meetings and managing multi-line phones in a professional setting.

Preferred Skills:

• Familiarity with Open Meeting Law requirements.
• Experience in a hospital or public sector environment.

Company Description

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.

BCforward is an equal opportunity employer.

Company Description

About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.