Tool Room Support Associate

Tool Room Support Associate

Hunton Services, a division of The Hunton Group in Houston, TX, is seeking a highly organized and proactive Administrative Assistant to support our Asset/Fleet Manager. This role requires a detail-oriented individual who excels in managing administrative tasks, projects, and special assignments while interacting with a diverse range of internal and external stakeholders. This position is based in zip code 77087. If you are an energetic individual who thrives in a dynamic environment and wants to contribute to a leading company in the HVAC industry, we want to hear from you.

Come join a company that has been recognized both locally and nationally as one of the Top Workplaces to Work!

Responsibilities

• Provide comprehensive administrative support to the Fleet Manager, serving as the primary liaison for the department and key stakeholders.
• Maintain and update the fleet database, ensuring timely processing of vehicle assignments, fuel pins, cost center, and location information.
• Ensure compliance with internal company processes, maintenance service schedules, mandatory inspections, and safety policies related to fleet operations.
• Coordinate with vendor call center operations to review and authorize repair and maintenance service requests using our network of suppliers.
• Reconcile and review weekly and monthly fleet invoices.
• Handle vehicle registration renewals and ensure proper enrollment in the tolling system.
• Review and reconcile tolls and violations promptly.
• Actively communicate with the fleet manager, operations management, financial manager, and vehicle/equipment operators to resolve vehicle/equipment issues.
• Manage DMV vehicle registrations, inspections, licensing, and regulatory compliance.
• Assist in preparing and reviewing reports and presentations using Word, Excel, PowerPoint, and SharePoint.
• Maintain the tool database and manage vehicle and tool reconciliations, submitting them to the Financial Manager monthly.
• Organize and manage the Asset/Fleet filing system, ensuring efficient document storage, retrieval, and compliance with data security protocols.
• Perform other duties as assigned.

Qualifications

• High School Diploma
• 2-5 years of administrative experience
• Proficiency in MS Office Suite, with strong Excel skills, including VLOOKUP and pivot tables
• Excellent research and analytical skills
• Strong time management skills
• Exceptional verbal and written communication skills