OFFICE ADMINISTRATIVE ASSOCIATE
Precision Fab & Cleaning
: :
Principle Responsibilities
Performs clerical duties in accordance with office-related policies and procedures. Drafts procedures, such as, word processing, flow of
correspondence, filing, requisition of supplies, reception area, subcontract and contract administration, and other clerical services, for others to review
and approve. Enters job cost and billing data into automated accounting system. Submits invoices to customers. Calls customers to collect overdue
receipts. Administers Precision's subcontracts. Administers Precision's contracts. Logs and tracks Precision's bids and proposals. Assists accounting
department with payroll entry. Knowledge of office and clerical policies; computers; filing; word processing; telephone systems; accounting procedures.
Ability to maintain confidentiality. Excellent communications skills, attention to detail, organizational skills, ability to establish good rapport with department staff,
personnel, and others.
Standard Duties
Performs clerical duties in accordance with office-related policies and procedures. Drafts procedures, such as, word processing, flow of correspondence,
filing, requisition of supplies, reception area, subcontract and contract administration, and other clerical services, for others to review and approve.
Enters job cost and billing data into automated accounting system. Submits invoices to customers. Calls customers to collect overdue receipts.
Administers Precision's subcontracts. Administers Precision's contracts. Logs and tracks Precision's bids and proposals. Assists accounting department
with payroll entry.
Requirements
High School graduate. Three years minimum experience in office administration. Must have excellent computer skills with Word and Excel.
Capabilities
Knowledge of office and clerical policies; computers; filing; word processing; telephone systems; accounting procedures. Ability to maintain confidentiality.
Excellent communications skills, attention to detail, organizational skills, ability to establish good rapport with department staff, personnel, and others.
Physical Requirements
Capable of striking keys on a computer keyboard. Using a computer mouse. Lifting up to 25 lbs. Viewing displays on a computer monitor.
Equipment to be Used
Computer, peripherals, telephone system, usual office equipment
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