Executive Administrative Assistant

6 days ago Be among the first 25 applicants Sara Hawks Houston State Farm Agency provided pay range This range is provided by Sara Hawks Houston State Farm Agency . Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $35,000.00/yr - $45,000.00/yr Are you a highly organized, detail-oriented professional with a passion for helping others? Are you a proactive problem solver who thrives in a fast-paced environment? If so, we have an exciting opportunity for you! About the Role: As the Executive Assistant to a busy State Farm Insurance Agency Owner, you'll play a critical role in supporting the day-to-day operations of a successful insurance agency. You'll manage a wide range of administrative tasks, coordinate schedules, and serve as a key point of contact for team members. Key Responsibilities:

• Manage the agent's calendar, schedule meetings, and coordinate appointments.
• Prepare and organize documents for client meetings and presentations.
• Handle client communications, including calls, emails, and follow-ups.
• Assist with marketing and client outreach efforts.
• Maintain client records and ensure data accuracy in CRM systems.
• Support the agent with daily tasks, project management, and office administration.
• Handle confidential information with discretion.
• Manage office supplies and vendor relationships, ensuring the office is well-stocked and efficient.
• Oversee payroll processing and employee time tracking.
• Coordinate team member benefits administration and assist with onboarding processes.
• Help create a positive and professional office environment.

Qualifications:

• 2+ years of administrative or executive assistant experience (insurance industry experience a plus).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with payroll and benefits administration is a plus.
• Ability to multitask and prioritize in a fast-paced environment.
• Friendly, professional, and customer-focused attitude.
• Willingness to learn and adapt in a dynamic work environment.
• Health, dental, and vision insurance options
• Paid time off and holidays
• Supportive, team-oriented work environment

Join a team where you can make a difference in people's lives while building a rewarding career in the insurance industry. Apply today! Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative Get notified about new Executive Administrative Assistant jobs in Viera East, FL . Agent's Executive Assistant - State Farm Agent Team Member Melbourne, FL $36,000.00-$38,000.00 5 months ago Volunteer: Office Administration / Receptionist Hardware Integration Product Team Lead (IPT) - New Glenn Stage 2 & PA NP/PA – Thrive in the Future of Interventional Cardiology We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Sara Hawks Houston State Farm Agency