Assistant - Administrative

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Parish Administrative Assistant serves as the first point of contact for the parish, providing a warm, hospitable presence to all who call or visit. This role supports the daily administrative needs of the parish, with responsibility for front desk operations and scheduling. The Administrative Assistant helps ensure that parish life runs smoothly and reflects the mission and values of the Catholic Church.

Job Responsibilities

Front Desk & Hospitality

• Greet parishioners and visitors with a welcoming and professional demeanor
• Answer and direct incoming phone calls in a courteous and helpful manner
• Respond to general inquiries and provide accurate parish information
• Maintain a spirit of hospitality and service in all interactions

Mail & Deliveries

• Receive, sort, and distribute incoming mail and packages
• Prepare and send outgoing mail, including parish correspondence and bulk mailings
• Coordinate deliveries and notify appropriate staff

Mass Intentions

• Receive and schedule Mass intention requests
• Accurately record intentions, stipends, and donor information
• Maintain the Mass intention calendar and process monthly stipend checks
• Prepare intention lists for publication

Parish Calendar Management

• Maintain and update the parish master calendar, including events and meetings
• Coordinate scheduling requests with parish staff and ministry leaders
• Ensure accurate and timely communication of calendar updates
• Assist in avoiding scheduling conflicts and ensuring proper use of parish facilities

Administrative Support

• Assist clergy and staff with general administrative tasks
• Maintain parish records and files in an organized and confidential manner, including the weekly input of parishioner contributions
• Provide support for parish events and special projects
• Be the first point of contact for sacramental needs and funerals by preparing appropriate documentation and scheduling

Mission Integration

• Represent the parish in a manner consistent with Catholic teachings and values
• Foster a welcoming, respectful, and faith-filled environment
• Maintain confidentiality and professionalism in all parish matters

Core Competencies

• Hospitality and customer service
• Organization and time management
• Communication and professionalism
• Attention to detail
• Discretion and confidentiality

Job Requirements

• High school diploma required; additional administrative training or experience preferred
• Previous office or customer service experience strongly preferred
• Strong interpersonal and communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask and manage interruptions with patience and professionalism
• Proficiency in Microsoft Office and basic office technology
• Strong interpersonal, communication, and leadership skills
• Ability to handle confidential information with discretion
• Practicing Catholic in good standing

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.


Our Mission

We are a unique community-diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Benefits

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better-and we want that for you and your career just as much as our consumers and their day-to-day lives. That's why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you'll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we're working with near you, and you can always ask us more about this at events and interviews-we love to see how passionate our people are about giving back.