Controller

Job Description

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Company Description Habitat for Humanity Tampa Bay Gulfside is a nonprofit housing organization driven by the vision that everyone needs a decent place to live. Since 1985, the affiliate has partnered with more than 1,000 homeowner partners across Pinellas, West Pasco, and Hernando Counties. Volunteers and future homeowners work together to build homes that are sold with zero-interest loans to individuals and families earning 30–80% of the area median income. Homeowner candidates demonstrate need, ability to repay, and willingness to complete extensive homebuyer education and 350–450 “sweat equity” hours. Mortgage repayments help fund additional homes, creating a lasting impact on family and community stability.

Role Description The Controller leads the organization’s accounting operations, ensuring accuracy, compliance, and strong internal controls. This is a hands-on role that both oversees and performs daily accounting activities, month-end close, financial reporting, audits, budgeting support, and process improvements. The Controller partners across departments and provides financial insights to support the CFO with strategic decision-making.

Duties/Responsibilities:

Financial Operations & Oversight

·        Oversee accounting functions including receivables, payables, cash management, cost accounting, and the general ledger.

·        Provide hands-on accounting support by posting cash disbursements and deposits and assisting with other transaction processing as needed to support the team.

·        Ensure timely and accurate processing of deposits, mortgage activity, ACH/wires, and NSF items.

·        Prepare mortgage remittances and supporting documentation and submit them to the Vice President of Mortgage Servicing for review and payment to the banks.

·        Maintain the chart of accounts and oversee new accounts and project code setup.

·        Review and approve disbursements, including AP, purchase orders, expense reports, and purchase cards.

·        Provide oversight of mortgage/escrow processes.

Financial Reporting & Analysis

·        Lead and actively participate in the monthly close, including preparing and posting journal entries, reconciling accounts, reviewing supporting schedules, and completing other close activities as needed.

·        Prepare accurate financial statements and monthly reporting packages, including budget-to-actual results and variance analysis.

·        Provide financial analysis to support operational and strategic decisions.

·        Ensure proper revenue recognition and accounting treatment for grants, contributions, pledges, home sales, and other funding arrangements.

Cost Accounting & Construction Financials

·        Oversee job costing and construction‑in‑process entries.

·        Partner with Construction on project budgets, bid reviews, and monitoring job performance.

Internal Controls, Compliance & Audit

·        Strengthen and maintain internal controls and ensure compliance with GAAP and regulations.

·        Partner with the Compliance Manager to review grant agreements, government funding documents, and related requirements; understand the terms and conditions of each funding source; and ensure funding is recorded with the correct accounting treatment, including identifying loans, forgivable loans, grants, and other obligations.

·        Lead annual audit and IRS Form 990 preparation.

·        Ensure complete and accurate financial documentation.

Process Improvement & Systems Management

·        Identify and implement process improvements and automation opportunities.

·        Oversee financial systems (Sage Intacct, Bill.com, Paylocity), including training and optimization.

·        Ensure cross‑training of department staff.

Leadership & Team Development

·        Supervise and develop accounting staff.

·        Promote a collaborative, mission‑driven team environment focused on accuracy, transparency, and improvement.

Other Duties

·        Support the CFO with special projects and strategic initiatives.

·        Perform additional responsibilities as assigned.

Competencies

·        Strong leadership and team-building capabilities

·        Advanced analytical and problem-solving skills

·        High integrity and commitment to confidentiality

·        Excellent communication skills, including the ability to explain financial concepts to non-financial staff

·        Strong organization and time-management

·        Self-directed and accountable, with the initiative and sound judgment to independently manage responsibilities, resolve issues, and move work forward with minimal supervision

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• ·        Proficiency in Microsoft Office and accounting systems (Sage Intacct, Bill.com, Paylocity preferred)
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