Purchasing Coordinator

SAGE Integration Holdings LLC

Job Description

Job Title: Purchasing Coordinator


Reports To: Business Operations Supervisor

Job Type: Full Time

About Us:

We are a security technology integrator protecting the people, facilities, and reputation of enterprise clients. We bring integrated intelligence and analytics through a consultative process of understanding risks and aligning strategic priorities to help clients navigate the growing and changing advancements in technology. We have over 30 years of experience and relationships in the industry, with a growing national footprint. Our team is built on empowerment and trust, which allows us to effectively serve our clients.


Job Summary:

The Purchasing Coordinator plays a critical role in supporting the company's procurement and operational efficiency by managing day-to-day purchasing activities and supplier coordination. This position is responsible for sourcing competitive quotes, issuing purchase orders, tracking deliveries, and ensuring accurate and timely communication with internal teams and external vendors.

This role serves in a blended capacity between Purchasing and Warehouse Operations, supporting both procurement functions and warehouse receiving/shipping activities.

The ideal candidate is highly organized, detail-oriented, and able to prioritize multiple tasks in a fast-paced environment. Working closely with project teams and the Director of Business Operations, the Purchasing Coordinator helps maintain strong supplier relationships, supports financial accuracy, and contributes to the overall success of company projects and operations.

Essential Functions:

• Excellent communication skills
• Strong organizational, time-management, trouble shooting and problem-solving skills
• Team player with ability to quickly prioritize among numerous pressing tasks
• Attention to detail and accuracy
• Must pass pre-employment drug screen and background investigation
• Follows safe and secure practices to safeguard against injury, damage to property and confidential information

Major Duties & Responsibilities:

General Procurement Functions:

• Attend virtual project kickoff meetings
• Solicit competitive quotes from multiple suppliers for goods and services
• Issue Purchase Orders to supplier partners, subcontractors, and vendors
• Order office supplies and other miscellaneous goods and services
• Order follow-up, updating tracking information, and providing ETAs to internal customers
• RMA processing and tracking

Additional Functions:

• Warehouse assistance with receiving and shipping activities
• Filing and performing data entry
• Troubleshoot to resolve routine errors and discrepancies
• Assist with special projects
• Abide by all company safety standards

Please note this job description is not intended to be a comprehensive list of activities, duties, or responsibilities required of the employee for this role. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands & Safety:

• Primarily in an office environment; sitting for long periods of time, eye strain associated with computer work, ability to lift 10 lbs. frequently and 20 lbs. occasionally

Education:

• Associate degree in Accounting, Business Administration, Supply Chain Management, or equivalent relevant experience
• Bachelor's degree in Accounting, Business Administration, Supply Chain Management, or related field is a plus
• Significant relevant experience may be considered in lieu of formal education

Skills & Experience:

• Minimum of 3 years of related work experience

• Strong analytical, problem-solving and decision-making skills
• Computer skills, especially strong experience with Microsoft Word, Excel, Outlook
• Experience in ERP/accounting systems will be helpful (Microsoft Dynamics, NetSuite, Oracle, Sedona, SAP, etc.

The Benefits:

• Competitive pay
• Paid vacations & holidays
• Health benefits
• Life insurance
• 401(k) plan with employer match
• Incentive plan

Sage Integration Holdings LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.