Sales Coordinator - Pacific, WA

Sales Coordinator

Gordon Truck Centers, Inc. is hiring a full-time Sales Coordinator to provide support to the truck sales team by transacting truck, equipment, and trailer deals.

Helping customers satisfy their transportation needs since 1986, GTC is an expanded network of 19 dealerships doing business as Gordon Truck Centers, Freightliner Northwest, Western Star Northwest, TrailerCraft, Western Mountain Bus, and Freightliner of Hawaii. As a full-service Freightliner, Western Star, Wilson Trailer dealership family, GTC can sell, finance, insure and service commercial trucks for medium and heavy-duty applications.

We are the premier Dealership Family in the Pacific Northwest and we build our team with the best employees. The expertise and efficiency of our team delivers first class service to our customers, safely and reliably and we offer a variety of career opportunities across our dealership network. We're looking for qualified applicants who are interested in joining the best Freightliner dealership in the Northwest! Click to learn more about GTC.

Responsibilities

Work with sales managers to convert truck purchase details into vehicle record and purchase order in the company software (Excede) and receipt of PO upon invoicing of the truck.

Work with sales managers to convert truck sales agreements into vehicle sales records in Excede and invoicing of transaction upon payment and delivery to customer.

Access company systems to monitor truck delivery schedules.

File truck Invoices and MSO's according to company policy.

Assist finance team, sales team and customers in preparation and signing of sales documents.

Monitor truck inventory records and applicable details and pictures that are stored electronically.

Work with third parties internally and externally; providing and receiving PO's associated with additional costs that will be accrued to truck inventory.

Post deposits and payments of truck deals and notify applicable party responsible for payoff

Complete after sale documentation including title and warranty registration of all truck deals.

Provide support to other sales coordinators as needed.

Provide support to sales management team as needed.

Provide support to branch staff as needed.

Qualifications

Job Requirements: Some college experience preferred and Notary License eligible.

Experience: 2-4 years of administration experience; preferably in a dealership environment.

Skills: Service focused, strong written and verbal communication skills, strong PC skills, very organized and able to multitask.

Physical Demands: Requires sitting, keyboard typing and 10-key, use of telephone and computer monitor, walking, filing and some stairs. Occasional archiving of documents into boxes and lifting. Employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Environmental Demands: This job operates in a professional office environment, with minimal outdoors. This role routinely uses standard office equipment. Occasional transport of documents between buildings in seasonal weather conditions. Some noise while working around operation departments. While performing the duties of this job, the employee may be exposed to moving mechanical parts and vehicles.

Hours: Full-time, Monday - Friday, 8AM to 5PM

Compensation: Hourly, $26 to $28 based upon experience

GTC General Benefits Description: Gordon Truck Centers, Inc. (GTC) provides a healthcare plan that covers medical, dental, vision and prescription benefits for eligible employees as well as a basic group term life insurance policy and employee assistance program (EAP). Eligible employees can enroll in our company Health Savings Account (HSA). Tuition reimbursement and profit sharing are available for employees.

For retirement savings, GTC offers traditional pre-tax 401(k) and post-tax Roth 401(k) options. For qualifying employees, the company will match dollar for dollar of your contributions up to 3% of your income. Employees receive paid vacation, personal time off (PTO) and six (6) paid holidays. More information can be found at

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

All offers of employment are made contingent upon successfully passing a pre-employment drug screen and criminal background check. A motor vehicle records check is also required for positions with driving responsibilities.

E-Verify Program: Gordon Truck Centers, Inc. uses the E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to and click on 'E-Verify' located near the bottom of the page.