Administrative Assistant

Your Lifee

Job Purpose

Administrative Assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff.

Primary Duties and Responsibilities

Administrative Assistants perform a wide range of duties including some or all of the following:

Answer general phone inquiries using a professional and courteous manner
Direct phone inquiries to the appropriate staff members
Reply to general information requests with the accurate information
Greet clients/suppliers/visitors to the organization in a professional and friendly manner
Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
Sort incoming mail, faxes, and courier deliveries for distribution
Prepare and send outgoing faxes, mail, and courier parcels
Forward voice mail from the general mailbox to the appropriate staff member
Purchase, receive and store the office supplies ensuring that basic supplies are always available
Code and file material according to the established procedures
Update and ensure the accuracy of the organization's databases
Back-up electronic files using proper procedures
Provide secretarial and administrative support to management and other staff
Make travel, meeting and other arrangements for staff
Coordinate the maintenance of office equipment

Qualifications

Education -- High School Diploma

Proficiency in the use of computer programs for:

Word processing
Databases
Spreadsheets
E-mail
Internet

Apply

Vacancy posted 6 days ago

Similar jobs that could be interesting for youBased on the Administrative Assistant in Ruther Glen, VA vacancy

Administrative Assistant
...Job OverviewInsight Global is seeking a Logistics Administrative Assistant to support daily operations for a large-scale data center construction project. This individual will act as a key point of coordination between warehouse personnel, field teams, and project leadership...
Suggested
Insight Global
Ruther Glen, VA
5 days ago
Admin Assistant
...Job Description IG is looking for an admin assistant to support our client in Ruther Glen, VA. This is an in person role, 9am-5pm. Skills and Requirements -High school degree -Strong personal skills - coachable, adaptable, reliable We are a company committed...
Suggested
Insight Global
Ruther Glen, VA
5 days ago
Part Time Administrative Position
$15 - $18 per hour
...pride themselves on being client-focused, biased to action, improving together, and insistent on excellence and integrity. Administrative Assistant (Part-Time) We are looking for an Administrative Assistant to join our Physician RCM Services division. If you are...
Suggested
Part time
Work at office
Assembly Health
Ashland, VA
5 days ago
Administrative Assistant
...Administrative AssistantWe are seeking a driven, independent, multitasking Administrative Assistant. This is a versatile role that involves facilitating various administrative tasks, ensuring efficient operations of locations, and meeting daily and weekly goals as assigned...
Suggested
Home Health Services of Virginia
Mechanicsville, VA
2 days ago
Admin Assistant
Admin Assistant IG is looking for an admin assistant to support our client in Ruther Glen, VA. This is an in person role, 9am-5pm. Insight Global
Suggested
Insight Global
Ruther Glen, VA
4 days ago
Construction Scheduler
About Anthony & Sylvan Looking to build something that lasts—literally? At Anthony & Sylvan Pools, your skills create real impact. For nearly 80 years, we’ve been turning backyard dreams into reality as the nation’s largest and most recognizable name in swimming pools. ...
Contract work
For contractors
For subcontractor
Work at office
Anthony & Sylvan Pools
Ashland, VA
1 day ago
Assistant Manager
...We are located at 24270 Rogers Clark Blvd, Ruther Glen, VA 22546 Who We're Hiring: The Assistant Manager will lead team members and the operation of the store in partnership with the Store Manager and senior leadership. This individual must possess excellent customer...
Full time
Apprenticeship
Local area
Flexible hours
Doswell Operating Group
Ruther Glen, VA
3 days ago
Assistant Manager
...Assistant Manager PositionAs a Dunkin' franchisee, we are committed to our employees as much as we are committed to our customers. We value hardworking and enthusiastic employees and we make it a priority to ensure their success.The Assistant Manager will be responsible...
Dunkin'
Ruther Glen, VA
1 day ago
Assistant Manager
...committed to our customers. We value hardworking and enthusiastic employees and we make it a priority to ensure their success. The Assistant Manager will be responsible for directing the overall operation of the restaurant, from hiring and overseeing a team of employees...
Dunkin
Ruther Glen, VA
3 days ago
Office Assistant
...We are presently seeking an Office Assistant for our Sedgefield community, located in Ashland, VA who will perform administrative duties under the supervisor of a Community Manager f or 40 hours per week on a temporary basis. As an Office Assistant, you will: Greet all...
Temporary work
Work at office
Local area
RHP Properties
Ashland, VA
4 days ago
Office Administrator
...Ashland Job Summary Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information...
Weekly pay
Work at office
Immediate start
Caliber
Ashland, VA
2 days ago
Executive Assistant
$60k - $75k
...help power the communities we serve. Position Summary JRP is seeking a highly organized and proactive Executive Assistant to provide direct administrative and operational support to the Chief Financial Officer (CFO). This position plays a critical role in improving organizational...
Work at office
Shift work
JRP (James River Petroleum)
Ashland, VA
3 days ago
Office Manager
$65k - $85k
...an organized, people-focused Office Manager to oversee daily administrative operations and help create an efficient, customer-focused workplace... ...provide coverage as needed Collaborate across departments and assist with budgets and resource planning Qualifications: At least 2...
Permanent employment
Full time
Work at office
Monday to Friday
LHH
Ashland, VA
3 days ago
Store Team Member
...ability to multi-task, perform repeated bending, standing, and reaching, and occasionally lifting up to 20 pounds and the ability to assist another person in lifting 40 pounds.Must be 16 years of age or olderSheetz is committed to the full inclusion of all qualified...
Sheetz
Ruther Glen, VA
5 days ago
Store Associate
$15 - $22 per hour
CVS Health Retail Store AssociateWe're building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold...
Hourly pay
Full time
Part time
Shift work
Oak St. Health
Ruther Glen, VA
2 days ago
Dental Office Manager
$60k - $65k
Join the future of dentistry, led by dentists At Dental365, we're reshaping the way patients experience dental care. By placing patients and providers at the core of our approach, we're breaking new ground in the world of dentistry. Since our inception, we've touched...
Full time
Part time
Work at office
Immediate start
Flexible hours
Dental365
Mechanicsville, VA
13 hours ago
Project Engineer, Staff
$90.64k - $113.3k
...innovations in power and technology. Provides technical & administrative information to others working on a project to ensure that the... ...equipment. Preparing invoices. Submitting O&M manuals. Assisting in development of full estimate. Participate in KPR (Key...
Worldwide
M.C. Dean, Inc.
Ruther Glen, VA
5 days ago
Receptionist - State Farm Agent Team Member
$14 - $18 per hour
...Manage appointment scheduling and office communications. Assist in handling incoming inquiries and maintaining customer records... ...follow up on customers needs. Support the team with various administrative tasks and projects. Qualifications Previous experience in...
Hourly pay
For contractors
Work at office
Flexible hours
Matt Brandt - State Farm Agent
Ruther Glen, VA
1 day ago
Retail Service Specialist
$12.77 - $18.4 per hour
...performed. Multiple premiums may apply if applicable criteria are met.The Retail Service Specialist will support the Store Manager and Assistant Managers in areas of sales, customer service, store appearance, and store operations. This position will also assume shift...
Hourly pay
Minimum wage
Local area
Flexible hours
Shift work
Night shift
O'Reilly Auto Parts
Ruther Glen, VA
4 days ago
Assistant Barn Manager
...Randolph-Macon College invites applications for a full-time Assistant Barn Manager to join the Randolph-Macon College Equestrian Center. The Assistant Barn Manager supports the overall operation of the farm, including horse care, pasture and facility maintenance, and supervision...
Full time
Temporary work
Part time
Immediate start
Randolph-Macon College
Ashland, VA
5 days ago
Staff Engineer
...-Atlantic region. The primary function of this position is to assist in the development and drafting of design plans and reports for... ...detailed designs, interconnection coordination; construction administration, budget management, and QA/QC of projects in construction....
Full time
Local area
ARM Group
Ashland, VA
3 days ago
Operations Assistant - Night Shift
...Macon College is seeking a full-time Night Shift Operations Assistant to join our Campus Safety team. The Office of Campus Safety... ...High School diploma or equivalent, plus two to three years of administrative and/or customer service experience. Proficiency with email...
Full time
Temporary work
Work at office
Flexible hours
Shift work
Night shift
Randolph-Macon College
Ashland, VA
2 days ago
Case Management Assistant
...Case Management Assistant Career Opportunity Recognized for your desire to be a Case Management Assistant Are you in pursuit of a career that aligns with your personal values and offers room for professional growth? Join us as a Case Management Assistant, a pivotal...
Full time
Part time
Work at office
Local area
Work from home
Flexible hours
Night shift
Weekend work
Afternoon shift
Weekday work
Aya Healthcare
Mechanicsville, VA
1 day ago
Grocery Center Associate: Fast, Friendly Service
...States seeks a Store Associate to provide quality customer service in the Center Store department. You will help maintain shelves, assist customers, and support daily store operations with a friendly, efficient approach. You will follow safety guidelines, use store tools...
Food Lion
Ruther Glen, VA
4 days ago
High School Paraeducator Needed
...reimbursement. We also pride ourselves on promoting from within so you can continue to grow your career with us. Responsibilities of an Assistant Teacher include the following: Establishing and maintaining a safe, healthy, and nurturing learning environment Supporting each...
The Goddard School of Ashland, VA
Ashland, VA
13 hours ago
Administrative Assistant
$18 - $25 per hour
...18.00 - $25.00 per hour Job description: Job description We are looking for a dedicated, organized, hard-working administrative assistant with an emphasis in commercial construction. The position requires a high level of accuracy, attention to detail and a commitment...
Hourly pay
Full time
For subcontractor
Work at office
Relocation
Monday to Friday
Shift work
Day shift
Jefco Inc
Ashland, VA
3 days ago
Account Representative - State Farm Agent Team Member
$14 - $18 per hour
...professional, we are eager to have you on our team. Responsibilities Provide information about insurance products and services. Assist customers with policy applications and renewals. Handle customer inquiries and provide timely responses. Maintain accurate...
Hourly pay
Part time
Work at office
Local area
Flexible hours
Matt Brandt - State Farm Insurance Agent
Ruther Glen, VA
4 days ago
Inventory Clerk
$20.5 per hour
Job Full Description Part-Time Inventory Associate Pay: $20.50/hr Schedule: Part-Time, up to 24 hours per week Hours: Day shift, between 7:00 AM and 4:00 PM Job Overview We are seeking a reliable and detail-oriented Part-Time...
Hourly pay
Part time
Flexible hours
Shift work
Day shift
Express Employment Professionals Defunct
Ashland, VA
2 days ago
Assistant Manager
$20 per hour
...exceptional service and exceeding our client's expectations. The Assistant Manager drives sales goals, builds teams, develops talent,... ...) Retail management experience (Strongly Preferred) Strong administrative/back office skills (Required) Compensation that includes hourly...
Hourly pay
Massage Envy
Mechanicsville, VA
2 days ago
Account Representative - State Farm Agent Team Member
$14 - $18 per hour
...Compensation: $14.00 - $18.00 per hour Responsibilities Provide information about insurance products and services. Assist customers with policy applications and renewals. Handle customer inquiries and provide timely responses. Maintain accurate records...
Hourly pay
Live out
Work at office
Local area
Flexible hours
Matt Brandt - State Farm Agent
Ruther Glen, VA
1 day ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!