Executive Secretaries and Administrative Assistants

Administrative Assistant

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Location: Albany, NY (12204)

Shift Timings: Mon-Fri (8am-5:30pm)

Pay: USD 22/hr-USD 27/hr

Position Summary

This Administrative Assistant position will be required to perform clerical functions such as preparing letters, reports, labels, and information folders for program trainings. This position will process incoming bureau mail, arrange conference calls, schedule meetings, maintain office calendars, monitor, and distribute incoming and outgoing faxes, and provide clerical assistance as needed to program staff.

Key Responsibilities

• Routine administrative functions, which include prioritizing multiple assignments, scheduling meetings and conference calls, maintaining electronic schedules/calendars and various tracking systems, answering telephone calls, typing correspondence, and independently responding to questions. Screening incoming correspondence and documentation for completeness. Conducting research and preparing reports to verify the accuracy of information provided, referring to appropriate staff for processing, and following up as necessary to assure a timely response.
• Completing work assignments in a Child Nutrition Program electronic management system and other necessary administrative functions as assigned.
• Knowledge of Microsoft Office programs, including but not limited to Outlook, Word, and Excel.

Preferred Qualification

• Experience working for a federally funded child nutrition program, such as the Child and Adult Care Food Program.
• Experience working in a fast-paced office setting conducting a wide range of administrative tasks to support program operations.
• Experience using Microsoft Office programs, including Outlook and Word, in addition to an online payment processing system such as the Child and Adult Care Food Program Information and Payment System, and storage systems such as Docstar eFile Management Software and SharePoint.

Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.