Administrative Assistant

Administrative Assistant

We are seeking a highly organized, proactive Administrative Assistant to support a dynamic, cross-functional team in a fast-paced, high-visibility environment. This role serves as a critical partner in enabling team effectiveness, ensuring seamless operations, and delivering a high standard of professionalism across all interactions. The ideal candidate brings strong organizational judgment, anticipates needs, and consistently delivers high-quality work with discretion and efficiency.

Key Responsibilities & Impact

• Provide comprehensive administrative support to multiple team members, ensuring smooth and efficient day-to-day operations
• Optimize complex calendars and scheduling priorities, proactively balancing competing demands
• Coordinate meetings and events end-to-end (virtual and in-person), ensuring seamless execution and follow-through
• Arrange domestic and international travel and manage expense processing with accuracy and timeliness
• Process invoices, expenses, and administrative documentation in alignment with company policies
• Serve as a professional point of contact for internal and external stakeholders, building strong, trust-based relationships
• Anticipate team needs and proactively identify and address gaps, driving continuous improvement of processes and workflows
• Deliver consistently high-quality, accurate, and professional work
• Operate effectively in a hybrid environment, supporting both in-office and virtual collaboration

Required Qualifications

• 1-3+ years of administrative, office management, or business support experience
• High school diploma or equivalent
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Proven ability to manage multiple priorities, adapt to changing needs, and execute with accuracy, speed, and strong attention to detail
• Demonstrated discretion in handling confidential information
• Experience coordinating domestic and international travel
• Strong written and verbal communication skills with a professional presence

Preferred Qualifications

• Associate or Bachelor's degree, or equivalent experience
• Experience with tools such as Concur, Ariba, SharePoint, or similar platforms
• Experience supporting senior leaders or global operations
• Demonstrated ability to improve administrative processes or workflows
• Comfort operating in fast-paced, matrixed corporate environments

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Visa Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

Base Pay Salary

The estimated hourly rate for this role is $20.58 - $36.11 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Full-Time/Part-Time

Full time

Exempt/Non-Exempt

Non-Exempt

Job Family Group

Business Support & Operations

Line of Business

AMINV US Asset Management

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.