IP Administrative Support Assistant

Intellectual Property Administrative Support Assistant

Nelson Mullins, an Am Law 100 firm, is seeking an Intellectual Property Administrative Support Assistant to join our Boston or Minneapolis office and provide high-volume administrative support to our Intellectual Property practice. In this role, you will work closely with IP Assistants, IP Coordinators, attorneys, and firm service departments across multiple office locations, supporting a fast-paced and deadline-driven IP practice. You will play a critical role in ensuring the accurate coordination, organization, and execution of administrative and practice-related tasks that support patent and trademark matters.

In this role, you will conduct conflict checks and submit New Client/New Matter Requests for new patent applications, organize and maintain client and foreign counsel correspondence in the firm's document management system using standardized IP naming conventions, perform attorney time entry, document formatting, and production support, arrange travel and process reimbursements, review and route invoices for approval, monitor third-party vendor correspondence, access internal IP docketing databases, prepare basic patent and trademark correspondence and routine USPTO filings, research U.S. and foreign patent portfolios, perform occasional file audits, and assist the IP Assistants team with overflow administrative support.

The ideal candidate is highly organized, detail-oriented, and comfortable supporting a high-volume Intellectual Property practice in a fast-paced, deadline-driven environment. This role requires strong administrative skills, professionalism, and the ability to manage multiple priorities while delivering accurate and timely work both independently and as part of a team.

Required Qualifications:

• 0–3 years of experience in an administrative, legal support, or professional services environment
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities
• Excellent written and verbal communication skills with a high level of attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel) and the ability to learn new systems quickly

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location. Salary/Wage Range - $55,000- $60,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off.

With more than 1,000 attorneys, policy advisers, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.