Fleet Operations Manager
$241kBlue Peak Tents Inc
Description:
ABOUT BLUE PEAK TENTS
Blue Peak Tents is a rapidly growing event infrastructure company based in Batavia, Illinois, serving the Chicagoland area and beyond. We provide tenting, flooring, restroom trailers, generators, and related event services for corporate events, weddings, festivals, and large-scale productions. Our fleet of 80+ vehicles, trailers, and specialized equipment is the backbone of our field operations.
THE ROLE
The Fleet Operations Manager owns the readiness, compliance, and lifecycle management of Blue Peak Tents' entire fleet. When the Field Operations team assigns an asset to an event, it must be road-ready, legally compliant, and fully equipped. This role is the single point of accountability for fleet operations, replacing a function previously distributed across multiple people.
This is a Phase 1 hire with a clear path to a full Transportation Manager position overseeing both fleet and driver operations. At the six-month mark, the Equipment Maintenance Technician may transition to report directly to this role.
KEY RESPONSIBILITIES
Fleet Readiness and Maintenance
Own the preventative maintenance schedule for all fleet assets, coordinating with PMS in Geneva, IL
Ensure all vehicles, trailers, generators, and equipment are field-ready when assigned
Manage pre-trip and post-trip inspection processes
Track maintenance invoices, repair estimates, and work orders
Monitor high-cost vehicles and make data-driven repair vs. replace recommendations
Compliance and Documentation
Own DOT inspection records, registration renewals, and insurance documentation for the entire fleet
Build and maintain vehicle binders for every road-worthy asset
Ensure all safety equipment is present and current in every vehicle
Track IFTA and IRP compliance for applicable units
Vendor and Lease Management
Serve as single point of contact for all fleet vendors including PMS, Penske, Enterprise, and TransChicago NationaLease
Manage 12+ active vehicle leases totaling approximately $241K annually
Coordinate vehicle deliveries, returns, and swaps with leasing companies
Fleet Tracking and Reporting
Maintain the Blue Peak Fleet Tracker as the single source of truth for all fleet data
Provide monthly fleet status reports covering maintenance spend, compliance, and vehicle condition
Support capital planning by identifying when assets need replacement or fleet expansion
Restroom Trailer Fleet
Oversee readiness and deployment scheduling of 11 restroom trailers supporting a $600K+ annual revenue line
Coordinate with the Equipment Maintenance Technician on prep, PM, and field troubleshooting
Requirements:QUALIFICATIONS
Required
3+ years of experience managing a commercial vehicle fleet, equipment fleet, or motor pool operation
Working knowledge of DOT regulations, vehicle inspection requirements, and commercial fleet compliance
Experience managing vendor relationships and service contracts
Proficiency with fleet tracking tools, spreadsheets, and basic reporting
Valid driver's license; ability to operate pickup trucks and box trucks
Preferred
Military background in transportation or logistics (MOS 88M, 88A, 91B, or equivalent)
Experience with leased fleet management (Penske, Enterprise, Ryder, or similar)
CDL Class A or B
Experience supervising technicians or maintenance staff
Experience in event, construction, or rental equipment industries
WHAT SUCCESS LOOKS LIKE
First 30 Days
Complete a full fleet inventory and condition assessment across all 80+ assets
Establish relationships with key vendors and audit current compliance status
First 90 Days
Implement a functioning PM schedule with no overdue units
All vehicle binders complete; Fleet Tracker current and accurate
First 6 Months
Measurable reduction in unplanned vehicle downtime
Zero compliance gaps on DOT, insurance, or registration
Proactive capital planning recommendations delivered to leadership
COMPENSATION AND BENEFITS
Salary: $80,000 to $100,000 annually, commensurate with experience. Full-time exempt position with benefits including health insurance, paid time off, and company holidays. As the fleet program matures (6 to 9 months), this role will join a weekend on-call rotation supporting field operations escalation.
Compensation details: 80000-100000 Yearly Salary
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