Finance Manager

Job Description

Job Description

To provide full charge bookkeeping, maintaining accurate and timely records of the church’s financial business, perform accounts payable and receivable functions, process payroll, and report general financial information to the appropriate Elders on Session. Provide support to the Pastor, Staff, and volunteer leaders of the church. In this position you will be part of a ministry team that seeks to meet the spiritual needs of a diverse community. Grace Presbyterian seeks to model the standards of Jesus Christ in all that we do and say. You will be representing Christ to the members of this church and to the community at large.

This is a part-time, non-exempt, solo position in a medium-sized church that requires multitasking, handling interruptions, and relating with other staff, church members, volunteers, members of the public and various church committees. The position requires familiarity with commonly used concepts, practices, and procedures within the accounting field. Good communication skills, punctuality, flexibility, ability to work with church members, staff, church committees and vendors are requirements of this position. The position reports to the church Pastor. Ideally the Finance Manager will be in the church office during the hours of 8:00 am through Noon Monday through Friday, with 30 minutes for lunch. The church is looking for a long-term association.

Principal Duties and Responsibilities:

Processes all payables, receivables, and processing payroll on a bi-weekly basis.

Reconciles bank statements for all financial accounts working with the Treasurer.

Prepares and files monthly and annual financial reports. Copies and distributes to the Session (Board of Elders) for monthly meetings and at other times as requested and to the Office and Communications Administrator for publication as required.

Maintains records of bi-weekly payroll reports and federal notices when taxes are paid by the payroll processing company.

Prepares checks and obtains signatures from authorized check signers as requested.

Files financial documents and records and makes deposits and transfers as required.

Prepares and files required government financial reports and documents working with the Treasurer.

Maintains memorial records, sends thank you communications to donors and notifies families of disbursements.

Maintains files and destroys outdated documents and records in accordance with government retention requirements.

Prepares and processes paperwork and maintains files for all staff hires and all terminations, coordinating with the Human Resources Committee.

Attends Stewardship and Finance Committee monthly meetings, usually held on line, as staff liaison in a non-voting capacity.

Maintains annual pledge records, provide statements of giving to members, and work with the Stewardship and Finance Chair on the annual pledge drive.

Performs as Custodian of Record for Live Scan and background checks maintaining confidential information obtained on all employees and for those volunteers performing positions requiring background checks.

Attends staff meetings as required

Performs other duties as assigned by the Pastor.

Education, Training, and Experience:

High School Diploma, GED, or equivalent level of experience is required. Additional training in the fields of accounting, finance or business administration is preferred.

Must have knowledge of commonly used concepts, practices, and procedures within the accounting field. Bookkeeping and payroll experience is preferred.

Proficient in the use of computer spreadsheet applications, word processing programs and database applications, including Microsoft Office Suite.

Effective people skills with the ability to work well with a variety of personalities.

Ability to become proficient in Church Windows software.

Experience with a non-profit organization is preferred but not required.

Must be able to maintain confidentiality of employee information and donation information at all times.