Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to serve as the first point of contact for a construction-focused organization in Weatherford, Texas. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment while keeping daily administrative operations organized and moving smoothly. The person in this role will support office logistics, assist leadership with coordination tasks, and contribute to a positive experience for visitors, employees, and community partners.
Responsibilities: • Welcome guests and vendors upon arrival, provide assistance, and direct them to the appropriate person or meeting space. • Coordinate day-to-day front office activities, including mail handling, supply replenishment, hospitality arrangements, and communication with building management. • Prepare and send packages and materials to remote sales team members while tracking outbound shipments as needed. • Handle local errands and time-sensitive office support tasks to help maintain efficient business operations. • Provide administrative assistance to executives, including preparing and submitting expense documentation and supporting routine follow-up items. • Organize meeting support such as food orders, visitor readiness, and general office presentation to ensure a smooth experience for internal and external guests. • Represent the organization effectively at community-facing events, including trade shows, career fairs, and other local networking opportunities. • Maintain an orderly reception and office area while helping team members with general administrative requests as priorities shift.
▪    Handled office tasks including filing, generating reports, setting up meetings, and reordering supplies. ▪    Managed Accounts Payable/Receivable and expense control procedures, including bank transactions, invoicing, and bookkeeping. ▪    Coordinated meetings and prepared minutes for company reports. ▪    Liaised between senior management, employees, and clients to ensure smooth communication. ▪    Assisted with office policies and procedures, ensuring alignment with company objectives.
· Why is the position open?  Start up- Growth of current company                      · How long has it been open? Today · What other resources are you using to staff this position? None · Target Start Date: Monday January 30th  · Work Hours: Mon-Fri from 8am - 5pm · Anticipated Duration / contract-to-permanent: TTP

1.   Organized   2.  Friendly and greets everyone that comes in    3.  Be able to pivot/Multitask 4. Like completing lists   5. Some excel strongly preferred.• Strong interpersonal skills with the ability to interact effectively and warmly with visitors, staff, and external partners.
• Proven ability to manage multiple responsibilities at once and adjust quickly in a busy, changing environment.
• Clear written and verbal communication skills with strong attention to detail.
• Working knowledge of Microsoft Office applications, especially Word and Excel.
• Experience with receptionist, front desk, or administrative support duties in an office setting.
• Excellent time management skills, a proactive mindset, and a strong sense of urgency in completing tasks.
• Appropriate workplace presentation and a customer-focused approach to service.
• Familiarity with social media platforms is a plus.