Executive Assistant Secretary

About Distinct Construction SolutionsDistinct Construction Solutions is a San Diego-based design-build firm specializing in ADUs, custom homes, renovations, and residential development projects. We manage projects from concept to completion " including planning, design coordination, permitting, construction, and project execution.Our company is built around structure, organization, communication, and high-level execution. We operate in a fast-paced environment where professionalism, accountability, and attention to detail matter.We are actively growing and looking for individuals who want more than just a job. We are building a long-term team and looking for people who want to grow professionally, take on responsibility, and develop alongside the company.About This PositionThis is not a basic receptionist or casual office position.We are looking for someone highly organized, professional, detail-oriented, and motivated to grow within a fast-moving design-build construction company.The right candidate does not need to know everything on day one. We are willing to train the right individual. What matters most is mindset, work ethic, professionalism, communication, organization, and the ability to learn quickly.This role has significant long-term growth potential for the right person.What You'll Be Responsible ForProject & Document CoordinationOrganizing permits, plans, contracts, revisions, and project filesManaging documentation inside Buildertrend, Dropbox, and internal systemsKeeping projects organized and properly documentedAssisting with administrative coordination across active projectsCommunication & Administrative SupportDrafting professional client emails and internal communicationCoordinating with project managers, vendors, subcontractors, and consultantsFollowing up on missing information and documentationMaintaining organized communication recordsCompliance & Operational SupportTracking subcontractor licenses, insurance, W-9s, and required documentsHelping maintain organized company records and internal systemsSupporting operational procedures and administrative processesFinancial & Office CoordinationAssisting with organization of financial and project-related documentationSupporting office operations and internal coordinationHelping ensure tasks, documentation, and records remain organized and on trackWhat We're Looking ForWe are looking for someone who is:Highly organizedDetail-orientedProfessional in communicationAble to learn quicklyComfortable in a fast-paced environmentResponsible and dependableAble to follow systems and proceduresMotivated to grow long-termConstruction experience is a plus, but not required.This Position May NOT Be a Good Fit If:You struggle with organizationYou frequently miss deadlinesYou dislike structure or accountabilityYou require constant supervisionYou have difficulty handling multiple responsibilities at onceGrowth OpportunityThis is a long-term growth opportunity within a rapidly growing company.The right individual will gain exposure to:Construction operationsDesign-build project coordinationClient communicationPermitting and documentation systemsAdministrative operationsHigh-level business organization and management systemsWe believe in promoting from within and investing in people who consistently perform at a high level, take ownership seriously, and grow with the company.Compensation & EnvironmentStarting pay based on experience and qualificationsClear opportunity for financial and professional growthStructured and professional work environmentDirect access to company leadershipLong-term opportunity within a growing company