Administrative Assistant III

Administrative Assistant III The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors. Job Duties - Position Specific Duties Provide day-to-day administrative support to leadership, including scheduling, correspondence, document preparation, meeting coordination, follow-up activities, and organization of priorities and requests. Coordinate routine departmental operations and administrative processes, including requests involving facilities, technology, equipment, mail and packages, supplies, records, and other operational needs. Assist with purchasing, invoices, procurement documentation, travel, expense documentation, contracts-related administrative processes, and other business activities in accordance with university procedures. Coordinate meetings, departmental events, workshops, and other activities, including room reservations, scheduling, communications, materials, technology, catering, and related logistics as needed. Prepare, maintain, organize, and distribute departmental records, reports, correspondence, spreadsheets, presentations, and other materials; handle confidential and sensitive information appropriately. Serve as a liaison with university offices, employees, vendors, and external contacts to facilitate requests, obtain information, resolve routine administrative matters, and support departmental workflow. Assist leadership and departmental staff with special projects, research, data collection, process documentation, tracking activities, and other assignments based on departmental priorities and operational needs. Perform other duties as required. Texas State