Accounting Specialist

Location 2901 Progress Rd,Madison, WI, 53716-3341,United States Base Pay $60,000.00 - $70,000.00 / Year Relocation Expense Covered No Employee Type Exempt - Full Time Required Degree 4 Year Degree Manage Others No Job Summary At Tribe 9 Foods , our mission is to improve lives through food. We are a rapidly growing food manufacturing company that has achieved consistent double-digit growth over the past five years. Our culture is casual, collaborative, and team-oriented, with opportunities to celebrate success through company events and employee recognition. We are seeking a full-time Accounting Specialist to manage full-cycle Accounts Payable and Accounts Receivable functions. This role is responsible for ensuring accurate financial transactions, maintaining financial records, and fostering positive relationships with vendors, customers, and internal stakeholders. Why Join Our Team? Growth Opportunities: Expand your skills and gain exposure to other areas of the accounting department. Work-Life Balance: Enjoy a stable full-time schedule and a supportive team environment. Competitive Compensation: Receive a competitive salary and comprehensive benefits package. Positive Culture: Be part of a collaborative workplace that values teamwork, celebrates accomplishments, and recognizes employees throughout the year. Work Schedule: Full-time position: Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening or weekend hours may be required to meet business needs, deadlines, or special projects. Regular attendance, punctuality, and schedule flexibility are essential for success in this role. Key Responsibilities: Accounts Receivable Cash Application: Process and accurately apply customer payments received through checks, electronic funds transfers (EFT/ACH), wire transfers, and other payment methods. Ensure timely recording, reconciliation, and balancing of daily cash receipts and deposits. Invoicing & Billing: Generate, review, verify, and distribute accurate customer invoices in accordance with established billing procedures. Monitor electronic invoicing systems, identify transmission failures, and resolve billing discrepancies to ensure timely payment. Deductions & Collections: Research and reconcile customer deductions to determine validity, collaborating with internal departments to resolve unauthorized or disputed deductions. Manage collection activities for past‑due accounts, maintain collection records and correspondence, and distribute Accounts Receivable Aging Reports. Customer Account Setup & Credit Support: Establish and maintain customer accounts while ensuring accurate documentation and system setup. Support credit evaluation and collection efforts by partnering with the Controller, CFO, Sales, and other stakeholders to assess customer creditworthiness and mitigate financial risk. Account Reconciliation: Perform customer account reconciliations, investigate discrepancies, and ensure timely resolution of outstanding issues. Customer Service: Serve as a primary point of contact for customer billing inquiries, providing professional and responsive support while fostering strong business relationships. Accounts Payable Invoice Processing & Three-Way Matching: Review, verify, and process vendor invoices accurately and in a timely manner. Perform three-way matching of purchase orders, receiving documentation, and invoices to ensure compliance with company policies and internal controls. Vendor Relationship Management: Respond promptly to vendor inquiries and proactively resolve billing discrepancies, payment concerns, and account issues. Reconcile vendor statements and maintain positive vendor relationships through effective communication and timely issue resolution. Payment Processing & Expense Management: Prepare, organize, and process vendor payments according to payment terms and company guidelines. Review, code, and process company expenses while ensuring proper documentation, approvals, and accounting treatment. Tax Compliance & Audit Support: Collect, maintain, and validate vendor W-9 forms to ensure regulatory compliance. Assist with year-end 1099 preparation and reporting requirements. Provide supporting documentation and financial records for internal and external audits as requested. Account Reconciliation: Perform accounts payable reconciliations, identify discrepancies, and work collaboratively with vendors and internal departments to resolve outstanding issues. Recordkeeping & Reporting: Maintain accurate and organized accounts payable records and documentation. Assist with month‑end and year‑end closing activities and prepare reports as needed to support financial operations. General Accounting & Process Improvement Month-End Close & Reconciliations: Support month‑end and year‑end closing processes by preparing account reconciliations, researching variances, and assisting with the timely completion of financial reporting activities. Financial Records Management: Maintain accurate, complete, and organized financial records in accordance with company policies and accounting standards. Ensure timely imaging, filing, and retention of invoices and supporting documentation to support operational efficiency and audit readiness. Process Improvement: Demonstrate a commitment to continuous improvement by analyzing accounting workflows, identifying process inefficiencies, and recommending solutions to streamline operations, improve accuracy, and increase overall productivity. Cross-Functional Collaboration: Build and maintain strong working relationships across departments to support business objectives, resolve issues, and improve communication. Partner effectively with internal stakeholders to ensure the successful execution of accounting‑related activities. Special Projects: Assist with financial analyses, audits, system implementations, process enhancements, and other accounting or business initiatives as assigned. Compliance & Internal Controls: Adhere to established accounting procedures, internal controls, and company policies while supporting efforts to maintain financial accuracy, regulatory compliance, and sound governance practices. Additional Responsibilities Maintain the confidentiality, integrity, and security of financial and sensitive business information. Support the Accounting and Finance team with additional duties and projects as assigned. Contribute to a collaborative, customer‑focused culture that promotes operational excellence and continuous improvement. Other duties as assigned. Physical Requirements and Work Environment: This position operates in a professional office environment and routinely uses standard office equipment, including computers, telephones, printers, scanners, and copiers. The role requires prolonged periods of sitting, working at a computer, reviewing financial documents, and performing data entry with a high degree of accuracy. Frequent use of hands and fingers for keyboarding and operating office equipment is required, along with the ability to communicate effectively in person, by telephone, and through electronic communications. The employee may occasionally be required to stand, walk, bend, reach, and lift or carry office materials weighing up to 15 pounds. The position requires close visual attention to spreadsheets, financial reports, and computer screens. This role is performed primarily in a climate‑controlled indoor office setting and involves regular interaction with internal departments, customers, vendors, and external business partners. The successful candidate must be able to manage multiple priorities and deadlines in a fast‑paced environment while maintaining professionalism, accuracy, and confidentiality. Occasional overtime may be required during month‑end close, year‑end reporting, audits, or other peak business periods. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. Requirements Proven experience as an Accounts Payable Specialist or in a comparable accounting role, with a strong understanding of accounts payable processes, financial controls, and recordkeeping best practices. Demonstrated ability to maintain a high level of accuracy, attention to detail, and accountability when processing financial transactions and managing sensitive data. Advanced proficiency in Microsoft Excel , including spreadsheet creation, data analysis, reconciliations, reporting, and formula‑based functions. Proficient in Microsoft Office Suite , including Word, Outlook, and PowerPoint.Experience with QuickBooks Online or similar accounting software preferred. Strong digital aptitude with the ability to quickly learn, adapt to, and effectively utilize new technologies and business systems. Ability to handle confidential and sensitive financial information with discretion, professionalism, and integrity.Excellent organizational, analytical, and problem‑solving skills, with the ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.Effective verbal and written communication skills, with the ability to build positive working relationships with vendors, customers, and internal stakeholders. Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Summary Tribe 9 was founded in February 2017 by combining three fast‑growing companies' unique and diverse skills. The idea was that together these companies could do more: Create more nutritious products; Provide more great jobs for employees; Contribute more to our communities; and demonstrate more about how to be a responsible and sustainable manufacturer. To enable this, we seek employees who are diverse, action‑oriented, and always looking to do more. T ackle Anything: Embrace the unknown, bring ideas to reality, conquer lofty goals R elationship Driven: Build partnerships and amaze our customers I nspire Each Other: As each individual grows, so does the organization; unlock each other’s potential B E the Difference : Going beyond expectations, fostering strong relationships, and making a lasting contribution to the success and well‑being of our community E ntrepreneurial Spirit: Challenge the status quo through creative destruction and innovation #J-18808-Ljbffr