Receptionist

Location
New York,NY

Description

Our client, the U.S.'s largest commercial real estate services firm, has an exciting opportunity for a professional Receptionist to provide front desk and administrative support at a commercial office location. This 4-month contract-to-hire opportunity offers health benefits during the contract period and pays $20/hour. This role is ideal for an organized, customer-focused professional who enjoys creating a welcoming environment while supporting daily office operations. The ideal candidate will have strong communication skills, administrative experience, and the ability to manage multiple tasks in a fast-paced office environment.

What You'll Do

• Answer and direct incoming phone calls to the appropriate personnel or voicemail.
• Greet clients, applicants, vendors, and visitors while providing a professional and welcoming first impression.
• Issue visitor badges, parking validations, and follow established building security procedures.
• Schedule, prepare, and coordinate meeting and conference rooms.
• Arrange room setups, catering orders, and audiovisual or technology equipment for meetings.
• Coordinate building maintenance and housekeeping requests for meeting spaces.
• Perform general administrative duties, including distributing mail, faxes, and office packages.
• Order and maintain office supplies and ensure adequate inventory levels.
• Track incoming and outgoing mail, packages, freight, and courier deliveries.
• Arrange messenger services and hospitality accommodations, including transportation, reservations, and guest services.
• Maintain accurate records and documentation related to office operations.
• Resolve routine administrative issues by following established procedures.
• Support day-to-day office operations while maintaining a professional work environment.
• Communicate effectively with employees, visitors, and external vendors.
• Perform additional administrative and reception duties as assigned.

What You'll Need

• High School Diploma or GED required.
• Up to 2 years of receptionist, administrative, customer service, or related office experience.
• Strong verbal and written communication skills.
• Professional and customer-focused demeanor.
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Basic mathematical skills, including the ability to calculate percentages, discounts, and simple figures.
• Ability to follow established procedures while maintaining attention to detail.
• Strong problem-solving skills and an inquisitive mindset.
• Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

• Previous experience in a corporate office or commercial real estate environment.
• Experience coordinating meetings, conference rooms, and hospitality services.
• Experience handling multiple phone lines and visitor management systems.
• Familiarity with office security procedures and visitor check-in processes.
• Administrative support experience in a professional office setting.
• Strong multitasking abilities and excellent customer service skills.