HVAC O&M Admin Assistant

About us

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What you will do

Perform general routine office duties for Operations & Maintenance (O&M) contract sites, following standard procedures and specific instructions. Duties performed may include typing, file maintenance, operation of office equipment and answering telephones. Maintain Computerized Maintenance Management System (CMMS), which may include opening and closing work orders, maintaining equipment status, managing work order back log, maintaining inventory tracking system, and purchasing system.


How you will do it

Maintain and operate CMMS as directed by Supervisor; create workorders; create and maintain equipment history database; manage inventory tracking module, purchasing module, etc.


Manage on-site routine filing system of training records, sub contract data, maintenance records, etc.


Provide telephone backup coverage, responding to interdepartmental inquiries that require brief and standard information. Follow established procedures for call routing and message taking.


Operate office equipment including typewriter, computer, facsimile and copy machine.


Proofread work for errors and make corrections as needed.


Provide administrative support including typing letters, memos, drafting monthly reports and presentations, and providing support for Human Resources.


Sort priorities and redirect incoming mail.


Coordinate requests for repairs and/or service to office equipment. Maintain supplies and requests for pagers.


Produce monthly utility tracking reports using software spreadsheet database.


Perform other duties necessary to provide general administrative support to the O&M team.


What we look for


Required

• High school diploma or equivalent education.
• Computer skills necessary to operate word processing applications.
• Ability to pay close attention to detail for typing, filing and proofing.
• Ability to demonstrate exceptional customer service skills.
• Must be a team player and committed to working in a quality environment.
• Excellent verbal and written communications skills required.

HIRING HOURLY RANGE: $24-31 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To

support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.