Student Trainee (Administrative/Office Management)

Overview The Pathways Internship Program allows students to join VA in career positions that emphasize long‑term training and development. As a Student Trainee (Administration and Office Management), the incumbent will be assigned to the Health Information Management (HIMS) Section at Harry S. Truman VA Medical Center. Responsibilities Scan documents into CPRS and perform related health information functions. Receive, index, scan, and destroy health and administrative information. Interface with PC applications and VistA applications. Index each scanned document into a SQL database via CPRS and GUI tools, associate it with the correct patient’s record, assign appropriate nomenclature, and electronically sign on chart scanned documents. Review and research medical reports from non‑VA health‑care facilities to determine scanning requirements. Ensure all necessary health/administrative information is integrated into CPRS through PC scanning software and hardware. Index information using PC/VistA Imaging application bridges. Meet quality‑control requirements for all documents scanned into CPRS. Other duties may include Release of Information, Records Deficiency Program, among others. Work schedule: part‑time, Not‑to‑Exceed (NTE) 1‑year; flexible schedule based on the student’s class schedule—16 hours per pay period. Basic Requirements United States Citizenship. Non‑citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Proficiency in written and spoken English. Eligibility for the Internship Program (accepted for enrollment or currently enrolled, seeking a degree, full or half‑time basis). Must be seeking a degree that is relevant to this position. Must be able to work at least 8 hours per week. Must meet grade qualifications prior to the start date. Qualifications Completion of high school or GED diploma (GS‑2 grade level). Minimum 2.0 cumulative GPA on a 4.0 grading scale. Good academic standing and current student status throughout the internship period. Adherence to an established work schedule and workplace rules such as dress code, office conduct, and behavior. Participation in all VA mandatory training programs (online or in‑the‑classroom). Provide proof of enrollment and academic transcripts at the end of each academic period. Sign a Pathways Internship Program Participant Agreement; maintain status as a current student and keep supervisor informed of any changes to educational status. Relevant clerical, information assurance, and organizational stewardship experience. Volunteer work counts for competency credit. Compensation & Benefits Part‑time paid, 16 hours per pay period, NTE 1‑year internship. Eligible for non‑competitive conversion to permanent employment upon completion. Physical Requirements See VHA Handbook 5019. #J-18808-Ljbffr U.S. Department of Veterans Affairs