Marketing Operations Coordinator

Our client is seeking a highly organized and proactive Marketing Operations Coordinator to join a growing marketing team supporting a multi-brand organization undergoing significant expansion and transformation. This role sits at the intersection of Marketing Operations, Project Coordination, and Process Management. The ideal candidate will be someone who thrives in a fast-paced environment, takes ownership of their work, follows through without constant supervision, and enjoys bringing structure and accountability to complex marketing initiatives. This is an excellent opportunity for someone who wants to contribute beyond task execution and play a key role in helping a marketing organization operate efficiently while gaining exposure to strategic initiatives, acquisitions, rebranding efforts, and cross-functional business operations. Position Overview The Marketing Operations Coordinator will help manage the operational foundation of the marketing department by ensuring projects, documentation, budgets, assets, and workflows are organized, executed, and distributed effectively across the organization. Success in this position requires strong organizational skills, attention to detail, follow-through, and the ability to proactively identify and resolve issues before they become problems. Key Responsibilities Marketing Operations & Process Management Coordinate marketing workflows and ensure projects move efficiently through established review and approval processes. Maintain marketing documentation and support ongoing efforts related to system changes, rebranding initiatives, and organizational growth. Ensure completed marketing assets are properly reviewed, documented, approved, and distributed to relevant stakeholders. Track project status, identify bottlenecks, and proactively drive projects to completion. Website & Digital Content Support Perform routine website updates, including content changes, event postings, product updates, and personnel updates. Collaborate with internal teams to maintain accuracy and consistency across digital properties. Support website content management efforts using content management systems such as WordPress or similar platforms. Audit dealer and partner websites to ensure product information, branding, imagery, and messaging remain accurate and up to date. Proactively communicate with external partners regarding required updates and follow through until completion. Monitor brand consistency across multiple external websites and digital channels. Budget Tracking & Administrative Operations Assist with management of marketing budgets, invoices, and vendor spend tracking. Ensure expenditures are correctly categorized and allocated to appropriate budget areas. Provide accurate reporting and visibility into marketing expenses for planning and forecasting purposes. Maintain organized financial documentation and vendor records. Cross-Functional Collaboration Partner closely with Marketing, Commercial Operations, Sales, Product Management, and other internal business groups. Represent marketing in operational discussions and help ensure alignment across departments. Coordinate communication between stakeholders to support timely execution of initiatives. Qualifications Required 3+ years of experience in: Marketing Operations Marketing Coordination Marketing Project Management Commercial Operations Business Operations Project Coordination Demonstrated experience managing multiple projects simultaneously. Strong organizational and process management skills. Experience tracking budgets, invoices, purchase orders, or departmental spending. Ability to work independently and take ownership of assigned responsibilities. Strong written and verbal communication skills. Advanced proficiency with Microsoft Office, particularly Excel. Preferred Experience in regulated industries such as: Biotech Medical Device Life Sciences Manufacturing Experience working within a multi-brand organization. Exposure to mergers, acquisitions, rebranding initiatives, or company integrations. Experience with: HubSpot WordPress Asana Familiarity with AI tools and automation solutions used to improve productivity and workflow efficiency. What Makes Someone Successful in This Role The strongest candidates will demonstrate: Strong ownership mentality High accountability Process-oriented thinking Ability to work independently Comfort following up with stakeholders and driving action Strong organizational and prioritization skills Confidence operating in a fast-changing environment Professional curiosity and a continuous improvement mindset We're looking for someone who doesn't wait to be told what to do but instead identifies opportunities, takes initiative, and ensures work gets completed accurately and on time. This organization is experiencing continued expansion through acquisitions and strategic growth initiatives. As a result, this role offers significant exposure to cross-functional business operations and senior leadership. The successful candidate will have the opportunity to expand their responsibilities over time and establish a clear path for professional growth within the marketing organization. #J-18808-Ljbffr Tenth Revolution Group