Advertising Assistant

Atrium is seeking on behalf of our client an Advertising Assistant based in New York, NY .

A background check may be run only after a conditional offer is made, where permitted by law .

Position: Advertising Assistant

Location: New York, NY

Employment Type: Full-time

Compensation: $80,000-$82,000 per year

Position Overview

The Advertising Assistant supports the execution and coordination of advertising campaigns across digital, print, and out-of-home channels. This role ensures smooth operations by maintaining accurate records, managing creative assets, and assisting with reporting and billing processes. The position collaborates closely with internal teams and external partners to deliver high-quality advertising initiatives on time and within budget. Must be legally authorized to work in the United States.

Responsibilities

• Provide administrative and operational support for corporate and co-op advertising initiatives, ensuring accuracy and timeliness.
• Assist with the coordination and execution of digital, print, and out-of-home advertising campaigns to meet brand objectives.
• Enter and maintain media plans, creative rotations, and related information within advertising management systems.
• Coordinate with external agencies and production partners to ensure the accurate and timely delivery of creative assets.
• Monitor digital media campaign delivery and tracking to support analytics and reporting efforts.
• Support competitive media reporting by gathering data and preparing relevant information for the team.
• Track advertising plan submissions, expenditures, claims, and approvals to maintain compliance and accuracy.
• Review media proposals to ensure they meet established advertising guidelines and requirements.
• Assist with invoice processing, monthly billing, account credits, and expense allocations.
• Maintain accurate agency and business partner contact information and update advertising materials and brand assets.
• Provide general administrative support, including scheduling meetings, reserving conference rooms, and maintaining organized records.
• Collaborate with internal stakeholders and external partners to ensure projects are completed accurately and on schedule.
• Take on additional projects and responsibilities as business needs evolve.

Required Experience/Skills

• At least one year of relevant experience in advertising, marketing, media, communications, or a related field.
• Strong written and verbal communication skills with excellent attention to detail.
• Strong organizational and time management skills, with the ability to manage multiple assignments simultaneously.
• Proficiency in Microsoft Office, particularly Excel.
• Strong interpersonal skills and the ability to work collaboratively across teams.
• Ability to learn new systems, processes, and tools quickly.
• Interest in advertising, digital media, and the luxury marketplace.

Preferred Experience/Skills

• Familiarity with digital media, print advertising, and out-of-home media.
• Exposure to media planning, campaign tracking, competitive reporting, or advertising billing processes.
• Experience coordinating with external agencies, vendors, or business partners.
• Experience in luxury consumer goods.

Education Requirements

• Bachelor’s degree in advertising, marketing, communications, or a related field preferred.
• Coursework or training in media planning or marketing analytics beneficial.
• Continued professional development in advertising or digital marketing encouraged.

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Applicant Communication Consent

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Job Wrapping ID : #LI-AJ3