Administrative Assistant III

Administrative Assistant III

Immediate need for a talented Administrative Assistant III. This is a 06 Months Contract opportunity with long-term potential and is located in Harbor Point, MD (Onsite). Please review the job description below and contact me ASAP if you are interested.

Job ID: 26-26027 Pay Range: $20 - $25/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Administrative Support
• Provide administrative support to assigned leaders and managers, including calendar, meeting, travel, and scheduling coordination.
• Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, and related documentation.
• Process expense reports and maintain administrative records, departmental files, SharePoint sites, and reference materials.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate meeting and event logistics, including room reservations, catering, materials, attendee support, and follow-up needs.
• Prepare and distribute event collateral, meeting materials, supplies, and related fulfillment items.
• Support event managers with material readiness for conferences, due diligence meetings, roadshows, and client events.
• Fulfillment Operations
• Process event fulfillment requests and manage inbound and outbound shipments through designated inventory & tracking systems.
• Pull, pack, ship, track, and coordinate delivery of event materials, promotional items, branded merchandise, marketing collateral, and return shipments ensuring accuracy and on-time delivery.
• Monitor shipment status, communicate updates to stakeholders, and proactively resolve shipping or logistics issues to meet critical event deadlines.
• Coordinate the receipt, inspection, restocking, recycling, and return of event materials while maintaining accurate inventory records and fulfillment documentation.
• Prioritize multiple concurrent requests in a fast-paced environment, partnering with event managers, vendors, and shipping carriers to ensure seamless support for sponsorship and hosted events.
• Inventory & Supply Management
• Maintain organized inventory rooms, storage areas, and fulfillment spaces.
• Monitor, order, restock, and properly store meeting and event inventory for rapid deployment.
• Coordinate cleaning, maintenance, replacement, or dry cleaning of reusable event assets and supplies.
• Ensure inventory is current, usable, and not expired or outdated.
• Print & Marketing Material Fulfillment
• Order and coordinate printing of marketing collateral, meeting materials, folder insertions, assembly projects, and special print requests.
• Partner with content owners and print support teams to confirm accuracy, readiness, compliance, and required approvals.
• Review orders upon receipt and verify materials against request details and production standards.
• Financial & Record Management
• Maintain fulfillment-related records, invoices, receipts, tracking details, and supporting documentation.
• Upload and organize receipts and financial records in designated SharePoint locations.
• Support budget tracking, cost allocation, and project code accuracy where applicable.
• Ensure records are complete, accessible, and aligned with internal documentation expectations.

Key Requirements and Technology Experience:

• Must have skills: Administrative, fulfilment, packaging, shipping, order receiving

Our client is a leading Financial Services Industry and we are currently interviewing to fill this and other similar contract positions.