Payroll Specialist (Baton Rouge)

Position Summary: The Payroll Specialist is responsible for the accurate and timely processing of multi-client payrolls while ensuring compliance with multi-state employment and tax laws.

Reports To: HR Manager

Essential Duties & Responsibilities:

• Ensures accurate and timely processing of payroll for assigned clients, including but not limited to new hires, terminations, salary changes, benefits, garnishments, taxes and other employee payroll related changes
• Process off-cycle payrolls as needed
• Issues checks or direct deposits due to payroll errors or final discharge
• Reconciles payroll to general ledger
• Reconciles payroll monthly, quarterly and annually to contracts and provides accurate payout information for finance department review
• Creates and maintains annual payout reconciliations for all payrolls
• Reconciles quarterly tax reports for all federal, state, and/or local taxes across multiple states
• Create and maintains late hire calculation spreadsheet for clients
• Create payroll calendars for clients
• Prepares and maintains accurate records and reports of payroll transactions
• Ensures compliance with federal, state and local payroll, wage, and hour laws
• Facilitates workers compensation audits as needed
• Reconciles W-2’s
• Other duties as assigned by manager

Required Skills/Abilities:

• Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes
• Knowledge of multi-state compliance guidelines
• Proficient with payroll software or ability to learn efficiently and effectively
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suites or related software

Education & Experience:

• High school diploma or equivalent
• Five years of experience in payroll with at least 1 year of experience in accounting or bookkeeping preferred
• Payroll certification preferred or must have the ability to obtain within one year