Accounting / Payroll Assistant - Baton Rouge, LA

Accounting / Payroll Assistant

PSC Group is now hiring a self-motivated Accounting / Payroll Assistant to join our corporate office in Baton Rouge, LA! The Accounting / Payroll Assistant will work with the Payroll, Accounts Receivable, and Accounts Payable teams providing excellent customer service while meeting deadlines in a fast-paced growing company.

Work Schedule: Monday - Friday (7:30 AM - 4:30 PM / 8:00 AM - 5:00 PM / 8:30 AM - 5:30 PM). Hybrid work schedule (flexibility to work remotely 2 days per week)

Job Duties & Responsibilities

Monitors shared e-mail accounts for Payroll, AR, & AP and distributes information to the appropriate personnel.

Performs general administrative duties, such as data entry, document management, and correspondence.

Provides administrative assistance to the Payroll, AR, & AP departments.

Payroll

Provides information and answers employee questions about payroll related matters.

Enters direct deposit and employee tax withholding information.

Handles wage garnishments by responding to interrogatories, loading information to the Dayforce site, and fielding calls from employees and agencies.

Responds to third party requests for payroll data.

Coordinates with the HR department to ensure correct employee data.

Maintains employee confidence and protects payroll operations by keeping information confidential.

Accounts Receivable

Communicate with new customers to have PSC forms completed and obtain necessary documentation.

Completes vendor forms for customers, provide requested documentation, and verbally verify banking information.

Conduct credit checks on potential new customers.

Monitor credit for current customers and report negative changes to leadership.

Accounts Payable

Receive/pull invoices from vendors via email and websites and distribute to processing system.

Communicate with vendors and internal stakeholders to address payment inquiries.

Process vendor invoices and check requests for payment by coding expenses to accounts and cost centers by analyzing invoices, entering, and routing for approval as needed.

Reconcile vendor statements

Verbally confirms all electronic payment information for vendors.

Performs other related administrative and accounting tasks as needed.

Job Qualifications

Proficient in MS Office (Outlook, Excel, and Word)

Excellent customer service, time management & organizational skills

Strong attention to detail

Excellent written and verbal communication skills.

Ability to multitask in a fast-paced environment and meet deadlines on a consistent basis.

Professional demeanor and ability to maintain a high level of confidentiality

18 years or older and legally able to work in the U.S.

Stable work history with good references from past employers

Pass a drug screen, physical, and background check

Why Join The PSC Team?

Since 1952, PSC Group has had a strong reputation for quality service, safety, environmental protection, and taking care of our employees.

We are a leader in product handling and site logistics for refineries, chemical producers, and marine transportation providers.

The work we do makes a huge impact in our nation's economy.

Employee Benefits:

Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families

Company-paid life, short-term, and long-term disability insurance

Matching 401(k) plan to help employees save money for retirement

Vacation, sick leave, and holiday benefits (varies by work group)

Incentives, discounts, and bonuses

Industry-leading training and development programs

On-Demand Pay, giving you early access to earned wages and more financial flexibility.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The above job description does not reflect all essential job functions or physical requirements. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. PSC Group, formerly known as Petroleum Service Corporation, is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.