Field Project Coordinator

Role Description

As a Project Coordinator, you will play a key role in supporting the execution of field and manufacturing projects, including delivery, startup, and commissioning of Silent-Aire products. You will collaborate across departments—Project Management, Field Technicians (MCS), Operations, and Manufacturing—to ensure project milestones are met and client expectations are exceeded. This role requires strong organizational skills, technical aptitude, and the ability to manage multiple priorities in a fast-paced construction/manufacturing environment.

• Coordinate and support multiple concurrent projects from initiation to closeout
• Facilitate cross-departmental initiatives and meetings; develop agendas and track deliverables
• Manage commissioning scripts and issues within client platforms
• Create, manage, and track Non-Conformance Reports (NCRs)
• Order, receive, and track parts and materials for field operations
• Organize and coordinate “Ship Loose” shipments and project documentation
• Compile and analyze data from various sources; prepare summaries and recommendations
• Interpret and distribute project schedules to stakeholders
• Provide regular progress reports on commissioning status and milestones
• Organize project files and maintain server documentation
• Communicate with clients, general contractors, vendors, trades, and internal teams
• Support field operations by traveling to project sites as needed
• Apply analytical, negotiation, and conflict resolution skills to manage shifting priorities
• Ensure alignment with field activities, commissioning timelines, and operational goals

Qualifications

• 2–4 years of experience in project coordination, field operations, or commissioning support
• Strong understanding of commissioning processes and construction documentation
• Excellent organizational, time management, and communication skills
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
• Ability to work independently and collaboratively across departments
• Valid driver’s license and passport (or ability to obtain one)
• Willingness to travel domestically and internationally

Requirements

• University or College degree in Business, Engineering, or related field (preferred)
• Experience in mission critical environments (e.g., data centers, healthcare, industrial) (preferred)
• Familiarity with mechanical, electrical, or controls systems (preferred)
• Experience with issue tracking systems, inventory management tools, and Smartsheet (preferred)
• QA/QC experience (preferred)
• Project Management certification (e.g., PMP Associate) (preferred)
• Construction site or facilities experience (preferred)

Benefits

• Competitive Pay
• Comprehensive Benefits Package including Retirement Savings Plan, Extended Health Care, Dental, and Vision
• Paid holidays, paid vacation days, and paid sick time
• Collaborative and innovative work culture
• Dedication to safety through our Zero Harm policy