Executive Assistant

Job Description

Job Description

Executive Assistant

Location: Los Angeles, CA (Downtown LA) – On-Site Daily 

Schedule: Full-Time, 8:00 AM – 5:00 PM, Monday–Friday

Employment Type: Permanent

About the Role:

We are seeking a highly organized, proactive, and resilient Executive Assistant to provide full-time, on-site support to an executive in our small office in downtown LA. This role is ideal for someone who thrives in a fast-paced environment, manages multiple priorities with ease, and can remain composed under pressure while supporting daily executive operations.

Key Responsibilities:

• Manage the executive’s calendar, schedule meetings, and coordinate appointments
• Prepare correspondence, reports, and presentations as needed
• Handle incoming calls, emails, and office inquiries on behalf of the executive
• Assist with travel arrangements, expense reports, and other administrative tasks
• Support daily office operations and ensure smooth workflow
• Maintain confidentiality and exercise discretion in all matters
• Handle challenging or unexpected situations calmly and professionally

Qualifications:

• Proven experience as an Executive Assistant or similar administrative role supporting C Suite execs, VPs or Directors.
• Excellent organizational, time management, and multitasking skills
• Experience proofreading memos, letters, contracts or documents as needed
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to work independently, anticipate the executive’s needs, and manage multiple priorities in a fast-paced environment
• Resilient, thick-skinned, and able to stay composed under pressure
• Professional demeanor and strong attention to detail

Why Join Us:

• Opportunity to work closely with leadership and gain exposure to strategic initiatives
• Stable, full-time permanent position with consistent office hours
• Comprehensive salary and benefits