HR Analyst

About This JobThe Division of Administration/Office of Human Resources has a vacancy. This position will be filled in the Operations/Benefits unit. This position supports a full-service human resources operation serving several complex and highly visible state entities. The role provides broad HR operations and benefits support, with a strong focus on payroll and personnel administration, regulatory compliance, data accuracy, employee benefits, auditing, records management, and staff training. The position works with both classified and unclassified employees and serves as a key resource in ensuring HR processes are accurate, timely, and consistent with applicable laws, Civil Service requirements, and statewide policies.An ideal candidate should possess the following competencies:Accepting Direction Successful behaviors: Follows direction reliably, adjusts to feedback, and completes tasks on time.Communicating Effectively Successful behaviors: Communicates clearly, listens actively, and explains complex ideas well.Demonstrating Accountability Successful behaviors: Owns results, meets standards, and responds to feedback professionally.Demonstrating Initiative Successful behaviors: Takes ownership, solves problems, and follows through.Displaying Professionalism Successful behaviors: Follows policies, meets expectations, and communicates clearly and respectfully across situations.Focusing on Customers Successful behaviors: Understands customer needs, communicates clearly, and delivers timely, reliable service.Following Policies and Procedures Successful behaviors: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.Learning Actively Successful behaviors: Sets learning goals, applies new skills, uses feedback, and contributes to shared learning.The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:Overseeing the state's capital construction programWorking to provide state and federal grants for community developmentDevelopment of the state budgetProviding technology servicesGiving agencies guidance in the state purchasing and contracting process as they seek goods and servicesAdministering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanesMinimum QualificationsFour years of human resources experience; OR Six years of full-time experience in any field plus one year of human resources experience; OR A bachelor's degree plus one year of human resources experience; OR An advanced degree in human resources, business administration, public administration, industrial and organizational psychology, organizational behavior, or a Juris Doctorate. Experience substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Designation as a Society for Human Resource Management Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP), Professional in Human Resources (PHR), or a Senior Professional in Human Resources (SPHR) will substitute for a maximum of one year of the required experience.Job SpecificationThe official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties and Other InformationJob Duties:The incumbent of this position is part of a full service human resources office and program for a group of very complex and highly visible entities that includes the Division of Administration (DOA), the Office of the Governor, the Board of Elementary and Secondary Education (BESE), University of Louisiana System Office, and various Executive Department agencies. Clientele include approximately 2,500 employees, classified and unclassified. Key operations responsibilities:• Responsible for processing the full range of personnel and payroll actions including appointments, performance adjustments, promotions, rehires, reallocations, transfers, separations, etc., as well as certifies all related job, personal, salary, costing and organizational information. Ensures all transactions are to be in compliance with Civil Service rules, and regulations, Federal and State laws and internal department policies.• Serves as a general user for E-Verify. Responsible for following all E-Verify program rules and staying informed of changes to E-Verify policies and procedures.• Schedules and conducts regular on-site audits of DOA-serviced timekeeping units for compliance with policies and procedures established by the Division of Administration and/or the Office of State Uniform Payroll.• Responsible for Data Integrity Assurance of biweekly payroll reports to ensure compliance with Civil Service rules and regulations, Office of Statewide Uniform Payroll and federal and state laws and regulations and guidelines, proper salary objects classification, accuracy of employee's gross pay and deductions.• Ensures that all documents and supporting documents are scanned and retained in employee files and within the electronic repository filing system.• Performs all other duties as assigned. Attend meetings with section heads, assistant section heads, and commissioners in the absence of HR Manager and/or HR Supervisor.• Serves as the Operations training specialist. Responsible for training all newly hired HR Analysts within the Operations/Benefits Unit.Key benefits responsibilities:• Counsels employees concerning group life, health, supplemental insurance, credit union, etc. and enters the appropriate data into the computerized system of LaGov and verifies OGB has updated member details in E-Enrollment.• Identify non full-time employees and establish an Initial Measurement Period to determine if they are ACA eligible. Create and Maintain IT9004 records for all new hires and obtain a Waiver of Coverage for each plan year for those who do not have health coverage.Position specific details:Appointment type: This vacancy may be filled by hiring a new employee or by promoting a current permanent status classified employee. A permanent status employee may be required to serve a new probationary period in lieu of promotion.Career progression: This position is part of a Career Progression Group and may be filled from this recruitment as a Human Resources Analyst B, Human Resources Analyst C, or Human Resources Specialist.Compensation: This position has a Special Entrance Rate (SER) as follows:• Human Resources Analyst B: $1,728.80 biweekly• Human Resources Analyst C: $1,944.80 biweekly• Human Resources Specialist: $2,080.80 biweeklyFor additional information about this posting, please contact:Brandon Blanchard HR Manager Division of Administration/Office of Human Resources email: View email address on click.appcast.io is a "State as a Model Employer" for People with Disabilities.