Grant Administrator Sr, College of Medicine, Department of Accounting & Finance

Current UC employees must apply internally via  SuccessFactors  

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UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

Job Overview

The Department of Accounting and Finance, College of Medicine is recruiting a Pre-Award Senior Grant Administrator.

Using established procedures with detailed instructions, this Pre-Award Grant Administrator will engage in the day-to-day administration of proposal budget development and grant proposal preparation, provide recommendations and advice to management or other groups on process related topics, and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. Major duties will include reading, understanding, and communicating to key individuals (such as the applicant and business staff) various sponsor guidelines and properly assembling grant proposal materials and project budgets in a high-volume environment with overlapping deadlines and competing priorities. Sponsors may include both federal and non-federal sources. It is expected that the Senior Grant Administrator will be sufficiently experienced to operate on a day-to-day basis with minimal input, direction, assistance, or oversight required from management. Applicants at this level are expected to be largely independent and self-sufficient.

This team-oriented position will offer flexibility for a fully remote schedule for applicants with a residence within OH/IN/KY once training is complete. Applicants outside of the OH/IN/KY area are also eligible to apply. Remote work arrangements are subject to change in accordance with university policies.

Essential Functions

• Knowledge of NIH policies, cost principles and guidelines.
• Work directly and collaboratively with the various offices of the university to fulfill all compliance requirements and to resolve complex issues that arise during the application and just-in-time processes.
• Assist faculty and senior research staff with the proposal creation, preparation, and submission process to various federal and non-federal external agencies.
• Complete grant applications: follow standard principles and systems and use appropriate terminology associated with a particular field of specialization, continuously building on current job knowledge.
• Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution.
• Assist faculty and staff with developing, assembling, and administering federal, state, and private grants, contracts, and external funding sources.
• Breadth of duties may span several sub-specialties and may be either unit-specific, typically handling proposal submission, or more broadly defined encompassing the ability to help the research enterprise at UC.
• Extend mastery of job knowledge to the principles, theories and practices of related specialties and expand knowledge of best practices within the field of grant administration.
• Assist with dissemination of expertise to train future Grant Administrator 1’s & 2’s in the department unit to adhere to high standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
• Participation in teams and special projects that involve extensive cooperation and coordination across multiple levels.
• Prepare written and/or verbal presentations or proposals on complex issues, university processes, sponsor guideline interpretations and other grantsmanship processes and deliver to a broad variety of audiences.
• Identify and implement innovative solutions to important and complex strategic and operational issues which may involve unusual circumstances.
• Perform related duties based on departmental need.
• This job description can be changed at any time.

Required Education

• Bachelor's Degree.
• Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Four (4) years of grant proposal development and submission experience.
• Knowledge of Uniform Guidance.
• Familiarity with NIH grant proposal submission policies and procedures.
• Ability to organize and manage multiple tasks. Effective time management and the ability to prioritize work tasks are essential qualities for success in this position.

Additional Qualifications Considered

• Collaborative yet flexible work ethic.
• Strong communication and analytical skills.
• Proven experience of participating as a team member in a collaborative environment within a varied workforce.
• Supervision experience.
• Project management experience.

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility may vary by position and FTE status. Highlights include:

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

• Competitive salary based on experience
• Comprehensive health coverage (medical, dental, vision, prescription)
• Flexible spending accounts & wellness programs
• Professional development & mentorship opportunities

To learn more about why UC is a great place to work, please visit our .

UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click for a list of acceptable documents.

Important : To apply you must create a profile and submit a complete job application through the . We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at View email address on us.fitly.work .

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

REQ: 104394