Accounts Receivable Specialist

Job Description

Job Description

About The Company

Hill and Griffith is a leading manufacturer and supplier of innovative products and customized solutions for the foundry, die casting, concrete, metalworking, and hydraulic fluid industries. Founded in 1896, the company has built a reputation for quality, service and technical expertise through more than 124 years of servicing industrial customers across North America

Job Summary

Hill and Griffith Company is seeking an Accounts Receivable (AR) Specialist to manage daily cash posting, collections, and financial reporting. In this role, you will ensure all incoming payments are accurately recorded in our ERP system, work closely with customers regarding past-due balances, and share critical updates with our sales, accounting, shipping, and sales service teams to maintain healthy financial operations.

Duties and Responsibilities

·         Post all daily cash receipts, including standard customer AR payments and miscellaneous deposits into our ERP system in a timely manner.

·         Reconcile cash applications discrepancies and ensure accounts balance correctly.

·         Contact customers with past-due accounts via phone and email to secure timely payments.

·         Resolve billing questions, short payments, and disputes professionally and efficiently.

·         Partner with sales reps, accounting team, shipping department, and sales service to flag account risks and communicate critical AR updates.

·         Coordinate with internal teams to resolve order or billing holds that delay payment collection

·         Complete and distribute various weekly and monthly AR aging and cash collection reports to desired recipients.

·         Assist the accounting team with month-end closing activities and audit preparations

Minimum Qualifications

·         High School Diploma or equivalent work experience

·         Proven work experience as an Accounts Receivable Specialist or similar role

·         Solid understanding of basic account principles, fair credit practices and collection regulations.

·         Proficiency in Microsoft Excel and experience with ERP or account software.

·         Excellent verbal and written communication skills for effective internal collaboration and customer outreach

·         High level of accuracy, attention to detail and customer service abilities.

·         Strong analytical and mathematical skills for processing invoices, payments and resolving discrepancies

·         Excellent analytical, time management, problem-solving and organizational skills

·         Ability to work under pressure and manage multiple tasks

Work Environment

·         Collaborative team-oriented office setting

·         Fast-paced environment requires attention to detail and strong organizational skills.

·         Commitment to maintaining confidentiality of customer, financial and company information

·         Regular interaction with customers, vendors, and internal departments via phone, email, and in person communication.

·         Must be able to occasionally lift and move files, records, or office materials weighing up to 15 pounds

·         Adherence to all company policies, safety requirements, and ethical business practices.

Since its inception in 1896, Hill & Griffith has maintained a top priority around quality and service, using these two fundamental aspects to reach customer satisfaction for 125 years. Investment in people, research, product development, and facilities will ensure we continue to be a leader with our customers and the industries we serve.

The integrity of Hill & Griffith is represented in the products and services bearing our name, which is why product quality has been and will always be at the heart of the company.

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Hill & Griffith continues to make substantial investments in research and development to ensure new technologies and quality supplies are being developed to support our customers’ needs, industry trends and compliance with environmental regulations.

Company Description

Since its inception in 1896, Hill & Griffith has maintained a top priority around quality and service, using these two fundamental aspects to reach customer satisfaction for 125 years. Investment in people, research, product development, and facilities will ensure we continue to be a leader with our customers and the industries we serve.\r\n\r\n\r\nThe integrity of Hill & Griffith is represented in the products and services bearing our name, which is why product quality has been and will always be at the heart of the company.\r\n\r\n​\r\n\r\nHill & Griffith continues to make substantial investments in research and development to ensure new technologies and quality supplies are being developed to support our customers’ needs, industry trends and compliance with environmental regulations.