Accounts Receivable Accountant/Billing Specialist

Job Description

Job Description

Job Title: Accounts Receivable & Billing Specialist

Job Brief

We are seeking a highly detail-oriented, autonomous, and proactive Accounts Receivable (A/R) and Billing Specialist to oversee the full revenue cycle for a specialty subcontractor. This position will report directly to the Controller and work collaboratively with our Accounting Manager.

The software engine for this position is Knowify , which feeds directly into QuickBooks Online (QBO) . Knowify is a project management software that allows us to track and distribute labor across projects and bill for those projects.

Key Responsibilities

1. Subcontractor Billing & Knowify Invoicing

• Progress & AIA Billing: Author, format, and submit accurate commercial progress billings, Schedule of Values (SOV), and AIA-style (G702/G703) billing requests directly from Knowify.
• Lien Waiver Management: Prepare, execute, and digitally exchange conditional and unconditional lien waivers synchronized with monthly billing cycles to secure prompt GC payments.

2. Remote Labor Distribution & Job-Cost Allocation

• Time Tracking & Allocation: Review and audit field labor hours logged into Knowify via the mobile app, allocating them accurately to the correct jobs.
• Labor Burden Verification: Verify that field hours match regular, overtime, or prevailing wage structures to ensure that project profitability metrics in Knowify reflect true labor costs.
• Operations-to-Accounting Reconciliation: Identify and correct labor tracking errors before data is closed, virtually following up with field supervisors to clarify discrepancies.

3. QuickBooks Online Sync & Cash Application

• Knowify-to-QBO Sync Management: Monitor and maintain the live data integration bridge between Knowify and QuickBooks Online, ensuring invoices, customers, and payment allocations flow between systems without data mismatches.
• Collaborative Month-End Close: Work alongside the Controller and Accounting Manager to reconcile A/R aging reports, unbilled Work in Progress (WIP), and deferred revenue at month-end.

4. Change Order Optimization & Remote Collections

• Change Order Tracking: Coordinate digitally with Project Managers to ensure all field-directed change orders are fully executed, priced, and approved within Knowify before billing.
• B2B Collections Management: Monitor the A/R aging report and systematically follow up with General Contractors via phone and email regarding past-due invoices, building professional relationships to accelerate cash flow.

Qualifications & Requirements

• Software Expertise: Familiarity with Knowify and QBO strongly preferred
• Industry Experience: 3+ years of corporate billing and accounts receivable experience specifically working for a commercial subcontractor preferred (e.g., electrical, plumbing, HVAC, drywall, concrete, or mechanical). Understanding of construction job costing, labor tracking, and progress invoicing a must.
• Subcontractor Knowledge Base: Deep understanding of commercial construction billing norms, including retention withholding, Schedule of Values management, and the legal mechanics of lien waivers.
• Remote Work Environment Requirements:
• • Proven capability to work independently with minimal daily supervision in a home-office environment.
  • High-speed, reliable internet connection and a dedicated, quiet workspace.
  • Proficiency with remote collaboration tools (e.g., Slack, Microsoft Teams, Zoom, and cloud storage like Google Drive or OneDrive).
• Soft Skills & Style: Strong organizational habits with a knack for hunting down missing time-tracking data from the field; diplomatic yet firm communication style for managing business-to-business collections with General Contractors.

This position involves HR responsibilities for four business that are closely related. 1.) Hunt Builders Corporation is a 40 year old construction manager/GC. 2.) and 3.) HBC1 and HBC2 are 15 year old companies who manage mission critical real estate and 4.) Construction Support Partners (CSP) is a 7 year old Subcontractor located in downtown Cincinnati, Ohio and currently consists of three subcontract business units. All total over 100 employees.

Company Description

This position involves HR responsibilities for four business that are closely related. 1.) Hunt Builders Corporation is a 40 year old construction manager/GC. 2.) and 3.) HBC1 and HBC2 are 15 year old companies who manage mission critical real estate and 4.) Construction Support Partners (CSP) is a 7 year old Subcontractor located in downtown Cincinnati, Ohio and currently consists of three subcontract business units. All total over 100 employees.