Administrative Assistant
Robert Half
Job Description
Job Description
We are looking for a dependable Administrative Assistant to join a utilities and infrastructure team in Palm Desert, California. This contract opportunity is well suited for someone who can keep office operations running smoothly while providing responsive support to customers and internal staff. The position blends front-office coordination, service dispatching, scheduling, and billing-related tasks in a busy environment where accuracy and strong attention to detail are essential.
Responsibilities:• Coordinate incoming service requests and assign work efficiently to support timely electrical service response.
• Manage appointment calendars in ServiceTitan and confirm scheduling details with customers and team members.
• Prepare customer invoices, enter billing information accurately, and assist with accounts receivable follow-up and collections activity.
• Welcome visitors, answer inbound calls, and provide detail-oriented front desk support for daily office needs.
• Maintain office readiness by restocking shared supplies, organizing common areas, and helping equipment and materials remain available.
• Provide clerical assistance across the office, including document preparation, record updates, filing, and data entry.
• Create, revise, and track business documents and reports using Microsoft Word and Excel.
• Support administrative workflows independently while adapting to changing priorities throughout the day.• At least 2 years of experience in office administration, dispatching, customer service, or a closely related support role.
• Practical experience handling inbound calls, receptionist duties, and general administrative office responsibilities.
• Strong ability to manage multiple tasks at once while maintaining accuracy and attention to detail.
• Proficiency with Microsoft Word and Excel for document creation, data tracking, and routine office reporting.
• Experience with data entry, invoicing, accounts receivable support, and collections follow-up.
• ServiceTitan experience is strongly preferred.
• Familiarity with Deltek ComputerEase is an advantage.
• Clear communication skills and the ability to work independently while supporting a wide range of office functions.
Vacancy posted 3 days ago
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