Recruiter Coordinator

Kforce has a client in San Antonio, TX that is seeking a Recruiter Coordinator. Duties:

• Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures
• Schedules and coordinates interviews across multiple time zones, including arranging travel, lodging, transportation, and preparing detailed itineraries when required
• Runs logistics for recruiting activities and events (e.g., job fairs, campus or early talent programs, and virtual events), including preparation and shipment of materials
• Guides candidates through the recruitment and onboarding process by providing timely updates on application status and interview details, ensuring a seamless and positive candidate experience
• Maintains accurate and up-to-date requisition and candidate data in the Applicant Tracking System (ATS), ensuring data integrity, compliance with company policies, and adherence to legal requirements; Safeguard sensitive candidate information and uphold confidentiality standards
• Initiates and manages pre-employment background checks, drug screenings, and onboarding activities, ensuring smooth transitions for new hires
• Provides direct administrative support to recruiters, including creating offer letters, preparing onboarding materials, and handling expense reports
• Tracks recruitment/onboarding metrics and assists with preparation and maintenance of operational reports, providing data to assist decision making and progress against goals
• Finds opportunities to streamline interview lifecycle and onboarding processes, improve the candidate and hiring leader experience, and contribute to the development of best practices
• Collaborates closely with recruiters, hiring leaders, and external partners to troubleshoot scheduling conflicts, resolve process issues, and ensure alignment on expectations and timelines
• High School diploma/GED or equivalent
• 2 years of progressive work experience in staffing, human resources, administrative support, account relationship management, or a related field
• Strong organizational and time management skills with the ability to prioritize tasks, manage multiple calendars, and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills, with the ability to build positive relationships and a commitment to delivering a high-quality candidate and hiring leader experience
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience working with Outlook or other calendaring software
• Strong attention to detail and accuracy, with experience coordinating cross-functional tasks or projects

• Experience as a recruiter or recruiting coordinator supporting high volume recruiting efforts
• Experience working with a Candidate Applicant Tracking System (ATS) (ideally Workday)
• Experience with talent acquisition candidate screening and recruiting processes (to include applicable laws and regulations)
• Experience with coordination of business travel and Business Travel/Expense (T&E) Management Software such as Concur
• Experience with recruiting CRM platforms like EightfoldAI, or similar platform
• Ability to deliver exceptional communication and experiences to candidates, hiring leaders and recruiting staff
• US military experience through military service or a military spouse/domestic partner