Tobacco Grant Program Awarding Specialist

Job Description and Duties

Be a part of progress…join the Department of Justice’s Grant Services Branch!

If you enjoy problem-solving, analyzing complex information, and turning ideas into action, this is the team for you! Are you someone who thrives in an environment where every day brings a new challenge, whether that’s developing funding opportunities, interpreting legislation, or helping programs navigate complex grant requirements? Do you also enjoy working collaboratively with others while displaying a high level of integrity, accountability and trustworthiness to get the job done! If this describes you, then you will find this position rewarding.

The Grant Services Branch (GSB) within the Office of Fiscal Services (OFS) seeks a motivated, detail-orientated, and forward-thinking individual to join our team on the Tobacco Grant Program (TGP) as a TGP Awarding Specialist. The TGP is an annual grant totaling approximately $30 million dollars that is administered by the California Department of Justice. This is an exciting opportunity to play a key role in supporting the awarding process of this grant.

This position will serve as a lead analyst and subject matter expert overseeing the TGP awarding process, which funds local law enforcement activities across the state for executing activities that aim to reduce the marketing and sales of tobacco products to California’s youth. You’ll work closely with leadership, internal partners, and other subject matter experts to manage and improve all aspects of the annual grant development and award process. You will also join an innovative team that focusses on developing a program using best practices.

You will have the opportunity to:

• Serve as a lead analyst and subject matter expert for the Tobacco Grant Program
• Lead the development and implementation of Requests for Proposals (RFPs), including drafting program materials, supporting outreach efforts, and implementing process improvements
• Collaborate with executive leadership, program staff, and partner agencies to ensure effective program design and delivery
• Analyze legislation, policies, and funding requirements to ensure compliance and inform program improvements

You will find additional information about the job in the .

Working Conditions

This position has been designated as eligible for telework and is currently a remote-centered position. The position may however require in-person attendance when requested. The selected candidate would report to Department of Justice headquarters in Sacramento if/when required to attend mandated in-person meetings, trainings, etc. Expenses related to travel to the office for required events are the responsibility of the employee. All telework schedules are subject to change and may be reevaluated at any time.

Special Requirements

• A fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-519638) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education duties.  All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.  An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience developing, managing, or supporting grant programs, including Requests for Proposals (RFP) and application review processes
• Familiarity with grant databases and the MS Suite of applications, including a strong knowledge of Excel using pivot tables
• Strong ability to analyze and interpret legislation, policies, and funding requirements, and apply them to program implementation
• Experience coordinating projects or leading complex assignments involving multiple stakeholders
• Proficiency in developing reports, tracking tools, or data systems to support program oversight and decision-making
• Capable of multi-tasking large-scale assignments and correctly measure priorities to remain effective
• Demonstrates the ability to effectively communicate ideas in writing and verbally that are clearly interpreted, while also actively listening to others

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Examination Link

Format Requirements:

• Maximum of two (2) pages total
• Arial, 12-point font, single spaced
• Include your name and job code in the top left corner of each page

Questions:

1. Describe your experience developing, implementing, or managing a grant program or similar initiative. Include your role in the process, such as drafting solicitations, coordinating application review, and making funding recommendations. What challenges did you encounter and how did you address them?
2. Describe a time you led or coordinated a project involving multiple stakeholders (e.g., executive leadership, external partners, or cross-functional teams). How did you ensure alignment, manage differing priorities, and achieve the desired outcome?
3. Provide an example of a complex policy, regulation, or piece of legislation you were responsible for analyzing. How did you interpret the requirements, and how did your analysis inform decisions, program improvements, or recommendations to leadership?

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  The Statement of Qualifications (SOQ) serves as a written response to specific questions that demonstrate your experience, training, skills, and abilities related to the duties of the position. Your SOQ will be used to assess your writing ability and determine the most qualified candidates for interview considerations. Please respond to the questions listed below.

  Important Information : Applicants are prohibited from using unauthorized materials or technology (e.g., internet searchenginessuch as Google), or artificial intelligence software (e.g., ChatGPT, Jobscan, Kickresume, etc.) that might serve to aid them intheapplication package.