Specialist - District Payroll Transportation

School Bus DriverReports To: Associate Director, Employee Services, TransportationDuty Days: 238 DaysWage/Hour Status: Non-ExemptPay Grade: AS05Date Created: 06/2026Qualifications:College hours (preferred), high school diploma or GED (required)Accounting experience (preferred)Commercial Driver's License (CDL) with appropriate endorsementsSchool Bus Driver Certification or able to obtain with six months of hire datePass annual physical in accordance with state lawNegative result on drug and/or alcohol tests administered as pre-employment, random, post-accident and/or reasonable suspicion basis, in accordance with federal law and district policyTwo Years' school bus driving experience (preferred)Able to read and interpret maps and routesAble to climb in and out of all school bus emergency exitsExpertise in the following: calculator, personal computer, Microsoft Excel, district payroll software and Google documentsAbility to work within deadlines and handle frequent interruptionsGeneral understanding of payroll and accounting (terminology and procedures)Proficient at keyboarding, word processing and file maintenance skillsAbility to receive and give written and verbal instructionsAbility to work with sensitive information and maintain confidentiality Excellent organization, communication and interpersonal skillsGood analytical problem-solving skills, and detail orientedPrimary Purpose:Accurately coordinate and manage payroll functions for drivers, including daily monitoring of the district's payroll timekeeping system and provide support for coaches and staff on trip documentation. Safely transport students to and from school and district sanctioned activities. Always act in the best interest of the district, the students and the community supporting both the administrative and operational needs of the Transportation Department.Major Duties and Responsibilities:Assist in the semi-monthly payroll cycles for Transportation Department employees, ensuring accurate balancing of hours, pay, and deductions, and correcting errors within payroll deadlines.Process pay adjustments for drivers and staff, including adjustments related to extended leave, trip hours, billing of schools and schedule changes.Serve as the department's point of contact for absence and timekeeping systems, ensuring accurate transfer and reconciliation of absences and time records.Process personal business, vacation, and other leave requests for Transportation Department employees in accordance with district policy.Maintain current and organized payroll, personnel, and trip-related files for all Transportation staff.Assist employees with payroll-related paperwork, including wage reporting, direct deposit forms, deduction changes, and general payroll inquiries.Process all Transportation Department new hires, resignations, and terminations, ensuring accurate onboarding and offboarding entries are made in districts timekeeping system.Input coach batches into the district's timekeeping system.Provide support, as needed, to other positions in the transportation system.Operate any Katy ISD school bus and related equipment in a safe and efficient manner while following all traffic laws, district policies, district regulations and Transportation Department regulations.Perform other duties as assigned.Equipment Used:Radio communication equipment, multi-line phone system, personal computer, copier/fax/scanner, calculator. School buses, emergency equipment (triangle reflectors, fire extinguisher, bodily fluids kit, etc.).Working Conditions:Work with frequent interruptions, maintain emotional control under stress. Continual sitting. Repetitive hand and arm motions. Occasional exposure to noise, frequent exposure to extreme temperatures (both hot and cold), vehicle fumes, and dust. Frequent walking, standing, twisting, climbing stairs, stooping, bending, grasping/squeezing, wrist and shoulder flexion/extension.