Administrative Assistant to VP of IT and Chief Administration Officer

Administrative Assistant To VP Of IT And Chief Administration Officer

Job Category: Secretarial/Clerical Requisition Number: ADMIN001391

Posted: July 13, 2026

Full-Time

On-site Burlington County Mt. Holly, NJ 08066, USA

Pay or shift range: $18 USD to $18.26 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Join our team today and immerse yourself in a rewarding career for years to come!

As an Administrative Assistant, you will work in the executive suite located in Burlington County, NJ

The qualified candidate must have the ability to communicate effectively with co-workers and all levels of program staff; maintain the highest level of confidentiality; must work independently; be highly organized and be able to multi-task; must follow all company and state policies and procedures

Schedule: Full-time; Monday-Friday 8:00am-5:00pm

Responsibilities:

• Schedule and organize complex activities, such as: meetings, travel, and department activities for CAO and the respective departments
• Create and develop visual presentation for the CAO
• Organize and prioritize large volumes of information and summarize for the CAO
• Sort and distribute mail; open mail for the CAO and determine level of priority
• Have the ability to review financial documents including budgets
• Manage multiple projects ensuring deadlines are met
• Answer phone calls for the suite, take messages and field/answer all routine and non-routine questions
• Appropriately handle confidential and non-routine information
• Support the customer service standards for the executive suite and main suite including receptionist duties
• Support the Board of Trustees committee and meeting functions including evening meetings as needed.

Benefits:

• Competitive base salary
• Medical and dental insurance
• Vision plan
• Retirement plan
• Flexible spending plans
• EXCELLENT time benefits for qualified positions!
• Opportunity for personal and career growth, including supervision towards professional licensure for eligible candidates
• Team-oriented environment we practice the FISH! Philosophy

Qualifications:

• High School Diploma or equivalent required;
• One (1) year clerical/secretarial experience required;
• Candidate must be detail-oriented. Excellent computer skills and experience in Microsoft Word, Excel, and PowerPoint required;
• Valid Driver's License in good standing required.

All positions require a valid driver's license in good standing, and pre-employment drug screening. All candidates, if hired, will be expected to cooperate with Oaks Integrated Care and The Department of Human Services in all inspections and investigations. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, genetic information or handicap, unrelated to performing the tasks of the job; or any other legally protected status.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.